Create professional invoices specifically designed for freelance writers in Canada. InvoiceSonic's free invoice generator combines freelance writer-specific billing with Canada's GST/HST requirements and CAD formatting.
An example of what your invoice could look like (sample figures).
Canada Freelance Writer
BN 374-546-068
TAX INVOICE
#INV-4374
Bill to
Sample Client — Canada
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Freelance Writer services | 1 | $1,166.67 | $1,166.67 |
| Consultation | 4 | $750.00 | $3,000.00 |
| Project work | 2 | $500.00 | $1,000.00 |
Common freelance writer line items billed in Canada:
Canada requires these fields on a valid invoice:
GST/HST: 5% GST (varies with HST)
Currency: CAD ($)
Business registration: BN
A freelance writer invoice in Canada must include: your BN, business name and address, client details, invoice number and date, detailed service descriptions, amounts in CAD, GST/HST at 5% GST (varies with HST) (if registered), payment terms (typically Net 14 days), and total amount due.
In Canada, freelance writers must charge GST/HST at 5% GST (varies with HST) if registered. Registration requirements vary - check Canada's thresholds. Always show GST/HST separately on your invoices.
Common billing methods: Hourly rate, Fixed project fee, Retainer, Day rate. Typical pricing basis: $50/hour or $500/project. Quote amounts in CAD and set rates from your own contract or price list.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Define whether the fee is per article, project, word or hour. Include the agreed research and revision allowance. Extra interviews, additional formats or a changed brief should be approved before they become additional invoice lines.
Include the project or publication name, deliverable title and billing milestone. Check the legal billing name and delivery contact against the accepted work. Keep the accepted brief, approved extra scope and submission or acceptance record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The two articles are charged at the agreed package rate. The research hours are extra only because they were authorised outside the package. If billing by word count, use the agreed counting basis.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Approved article package | 2 | 240.00 | 480.00 |
| Additional research hours | 2 | 60.00 | 120.00 |
| Example subtotal | 600.00 | ||
Calling a draft a final deliverable can create confusion about when payment is due. Describe the submitted stage accurately and follow the billing milestone in the engagement agreement.
Confirm whether approval sits with an editor, marketing contact or finance team. Reference the original invoice in reminders and provide the accepted deliverable record if the payer cannot match the work.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.