Virtual Assistant in Canada

Virtual Assistant Invoice Template for Canada

Create professional invoices specifically designed for virtual assistants in Canada. InvoiceSonic's free invoice generator combines virtual assistant-specific billing with Canada's GST/HST requirements and CAD formatting.

Example Virtual Assistant invoice for Canada

An example of what your invoice could look like (sample figures).

Canada Virtual Assistant

BN 071-883-860

TAX INVOICE

#INV-7071

Bill to

Sample Client — Canada

CAD
DescriptionQtyUnitAmount
Virtual Assistant services 4 $1,400.00 $5,600.00
Consultation 2 $800.00 $1,600.00
Project work 1 $2,000.00 $2,000.00
Subtotal$9,200.00
GST/HST 5%$460.00
Total due$9,660.00

Virtual Assistant Services in Canada

Common virtual assistant services billed in Canada:

  • ✓ Virtual Assistant services (Canada)
  • ✓ Consultation (Canada)
  • ✓ Project work (Canada)
  • ✓ Ongoing support (Canada)
  • ✓ Training & workshops (Canada)

Invoice Requirements in Canada

Canada requires these fields on a valid invoice:

  • ✓ GST registration required if annual revenue exceeds $30,000
  • ✓ Include your Business Number (BN) and GST/HST account number
  • ✓ HST rates vary by province (13% in Ontario, 15% in Atlantic provinces)
  • ✓ Standard payment terms are Net 30 in Canada

Tax & Currency for Canada

GST/HST: 5% GST (varies with HST)

Currency: CAD ($)

Business registration: BN

Invoicing Tips for Virtual Assistant in Canada

  • ✓ When invoicing as a virtual assistant in Canada, ensure you include your BN
  • ✓ Canada-based virtual assistants should charge GST/HST at 5% GST (varies with HST) if registered
  • ✓ Standard payment terms for virtual assistants in Canada are typically Net 30 days
  • ✓ Always specify amounts in CAD ($) for Canada clients

Common Mistakes to Avoid

  • ✓ Forgetting to include BN on virtual assistant invoices in Canada
  • ✓ Not charging GST/HST when registered in Canada
  • ✓ Using the wrong currency (should be CAD) for Canada clients
  • ✓ Missing sequential invoice numbering required in Canada

Virtual Assistant Invoicing FAQ — Canada

What should a virtual assistant invoice include in Canada?

A virtual assistant invoice in Canada must include: your BN, business name and address, client details, invoice number and date, detailed service descriptions, amounts in CAD, GST/HST at 5% GST (varies with HST) (if registered), payment terms (typically Net 30 days), and total amount due.

Do virtual assistants in Canada need to charge GST/HST?

In Canada, virtual assistants must charge GST/HST at 5% GST (varies with HST) if registered. Registration requirements vary - check Canada's thresholds. Always show GST/HST separately on your invoices.

What are typical virtual assistant rates in Canada?

Virtual Assistant rates in Canada typically range around $60/hour or $700/project in CAD. Common billing methods include: Per word/page, Monthly subscription, Performance-based, Milestone payments. Average invoice value is approximately $1200.