A worked construction invoice with realistic line items Australian construction businesses charge every day. Use it as a reference or create your own compliant PDF instantly.
Use the example above as a reference, then enter your actual business, customer and job details here. Start without an account; downloads follow the free-tool limits. Saving, tracked sending and reminders require an account.
Yes — it includes the fields the SOPA requires: reference date, claim number, contract reference, itemised work, and amount claimed. Add the words "This is a payment claim made under the Building and Construction Industry Security of Payment Act" if you want to invoke the act.
Best practice is to reference the underlying contract, variation order, or purchase order. It speeds up payment by helping the principal's accounts team match the invoice quickly.
For residential construction contracts: 10 business days. For commercial: 25 business days unless otherwise specified. Most builders use 14 days as a practical default.
If your contract specifies retentions (typically 5-10%), show the retention amount as a deduction and the net payable. Make the retention release schedule clear.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Break the agreed project price into recognisable stages before work starts. Name what each stage covers and what makes it complete. A deposit request, a progress invoice and a final invoice serve different purposes; do not resend the full contract value as the amount due at every stage.
Include the project address, contract or purchase-order reference, stage name and the period of work. Check the legal billing name and delivery contact against the accepted work. Keep the accepted scope, stage approval, relevant job photos and separately approved variations available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
This invoice requests one completed milestone plus an approved variation. Earlier invoices belong in the project billing history, not as new charges. If the contract value changes, document the approved revised value before calculating the unbilled remainder.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Framing stage — agreed milestone | 1 | 4,000.00 | 4,000.00 |
| Approved additional doorway — variation V02 | 1 | 450.00 | 450.00 |
| Example subtotal | 4,450.00 | ||
Subtracting an unpaid earlier invoice as though it were a received deposit hides debt. Keep three figures separate: the contract value, the amount invoiced to date and the cash received. InvoiceSonic’s previous-billing field is entered manually; it is not a project ledger or an automatic retainage calculation.
Confirm who approves the stage and who processes payment; they may be different people. For a disputed variation, send the approval and line reference instead of simply resending the total. Projects requiring AIA payment applications, retainage schedules or construction accounting need a suitable specialist process.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.