Create NDIS-compliant invoices with all 13 mandatory fields including participant NDIS numbers, support item reference codes, and correct pricing for the 2025-26 NDIS Pricing Arrangements. Works for NDIA-managed, plan-managed, and self-managed participants.
Typical use cases for the free ndis invoice template 2025–26:
Fields you'll usually include on this invoice:
Plan-managed: paid by the plan manager within ~5 business days. NDIA-managed: paid by the NDIA within ~3-7 business days after claim. Self-managed: per agreement, typically Net 7 to Net 14.
NDIS-compliant invoices include: provider name + ABN, participant name + NDIS number, service date and time, support item reference number, hourly rate matching the current price guide, total amount, GST treatment, and invoice number/date. Plan-managed invoices also need the plan manager's details.
Most NDIS supports are GST-free under the GST-free Supply Determination. Specific exceptions exist (e.g. some equipment and home modifications). Always confirm with the NDIS Price Guide and your accountant.
NDIA-managed: NDIS pays you directly via the portal. Plan-managed: a plan manager processes invoices on the participant's behalf. Self-managed: the participant pays you directly. Each has different invoice destinations and timelines.
No — only NDIA-managed participants must use registered providers. Plan-managed and self-managed participants can use unregistered providers, but you still need to meet NDIS pricing and invoice requirements.
You can charge for short-notice cancellations under the NDIS Pricing Arrangements if specific conditions are met (clear cancellation policy, attempt to fill the slot). Mark the line clearly as "cancellation" and follow the current cancellation rules.