NDIS Invoice Template
This free NDIS invoice template gives plan managers and self-managed participants everything they need to pay you the first time: your ABN, the participant's NDIS number, one line per support with its item number, and prices checked against the 2026-27 limits. Fill it in below, download the PDF, then use the checklist to confirm the payer before you send it.
Updated for the NDIS Pricing Schedule 2026-27 (effective 24 September 2026). General information only; check ndis.gov.au for your situation.
Enable JavaScript to use the invoice editor. The preparation checklist and guidance are available below.
What to include on an NDIS invoice
An NDIS invoice must let the payer match each charge to a support in the participant's plan. NDIA doesn't publish one field list for plan-managed invoices, but plan managers check the same things:
- Your business name and an active ABN that matches ABN Lookup, plus your bank details.
- A unique invoice number and the issue date. Reusing a number can get the claim rejected as a duplicate.
- The participant's full name and NDIS number. Name the participant, not a parent, carer or the plan manager, even when the participant is a child.
- One line per support with the support item number and name from the current Pricing Schedule.
- The date of each support, the quantity or hours, the unit price and the line total.
- The total and the GST treatment, usually GST-free (see below).
- Who to pay and when: your BSB and account number and a due date.
Where to send it: plan-managed, self-managed or NDIA-managed
The participant's funding type decides who pays you and which rules apply.
| Funding type | Send the invoice to | ABN | Price limits apply? | Registration needed? |
|---|---|---|---|---|
| Plan-managed | The participant's plan manager | Required | Yes | No, except specified supports |
| Self-managed | The participant or their nominee | Expected; otherwise a Statement by a supplier | No | No, except specified supports |
| NDIA-managed | No invoice: a payment request in the myplace provider portal | Required | Yes | Yes |
Self-managed participants must keep invoices and receipts for five years, so a clear PDF helps them as much as you. Read the official NDIS guide to getting paid
Example NDIS invoice for a support worker
Invoice INV-0042, issued Monday 12 October 2026 to the participant's plan manager, for one week of supports:
| Date | Support item | Hours | Rate | Total |
|---|---|---|---|---|
| Mon 5 Oct 2026 | 01_011_0107_1_1 Assistance With Self-Care Activities – Standard – Weekday Daytime | 3 | $73.58 | $220.74 |
| Wed 7 Oct 2026 | 04_104_0125_6_1 Access Community Social and Rec Activ – Standard – Weekday | 4 | $73.58 | $294.32 |
| Sat 10 Oct 2026 | 01_013_0107_1_1 Assistance With Self-Care Activities – Standard – Saturday | 2 | $103.54 | $207.08 |
| Total (GST-free) | $722.14 | |||
Each support is on its own line with its own item number, and every rate is at or below the national price limit. Charge the price in your service agreement if it's lower.
2026-27 NDIS price limits for common support worker items
National maximum prices from the NDIS Pricing Schedule 2026-27. They already include any GST, and they apply to plan-managed and NDIA-managed participants only. Check the Schedule for remote and very remote prices.
| Item number | Support | Unit | Price limit |
|---|---|---|---|
| 01_011_0107_1_1 | Self-care, standard, weekday daytime | Hour | $73.58 |
| 01_015_0107_1_1 | Self-care, standard, weekday evening | Hour | $81.07 |
| 01_002_0107_1_1 | Self-care, standard, weekday night | Hour | $82.57 |
| 01_013_0107_1_1 | Self-care, standard, Saturday | Hour | $103.54 |
| 01_014_0107_1_1 | Self-care, standard, Sunday | Hour | $133.50 |
| 01_012_0107_1_1 | Self-care, standard, public holiday | Hour | $163.46 |
| 01_010_0107_1_1 | Night-time sleepover | Each | $311.79 |
| 04_104_0125_6_1 | Community, social and recreational activities, standard, weekday | Hour | $73.58 |
| 01_004_0107_1_1 | Assistance with personal domestic activities | Hour | $61.16 |
What changed for NDIS invoices in 2026-27
- The price guide has a new name. The Pricing Arrangements and Price Limits (PAPL) became the NDIS Pricing Schedule 2026-27. The new prices first applied from 1 July 2026, and the Minister's determination made them law from 24 September 2026.
- Claiming rules are no longer in the price document. The Schedule lists maximum prices only. NDIA said it would publish separate pricing and claiming guidance, and as of early October 2026 the rules for travel and short-notice cancellations hadn't been republished. Check ndis.gov.au before you invoice either.
- Support workers are priced in four levels (DSW Level 1 to 4), based on SCHADS Award classifications.
- Therapy items have new suffixes for cancellations, non-face-to-face time, provider travel, NDIA-requested reports and telehealth, so update any saved item numbers.
GST on NDIS invoices
An NDIS support is GST-free only when all four of these are true:
- The participant has an NDIS plan in effect.
- The support is a reasonable and necessary support in the plan.
- There's a written agreement that names the participant and says the support is one of those in the plan. Your invoices can form part of it.
- The support is listed in the GST-free Supply (NDIS Supports) Determination.
If you're registered for GST, show qualifying lines as GST-free with $0 GST. If you're not registered (most sole traders under $75,000 turnover), don't charge GST and title the document "Invoice", not "Tax Invoice". Plan managers reject invoices where the GST-inclusive total is above the price limit.
Why NDIS invoices get rejected
- Missing ABN or bank details.
- A unit price above the price limit.
- A wrong or outdated support item number, which is common after the 2026-27 item changes.
- A duplicate claim or reused invoice number.
- The carer, parent or plan manager named instead of the participant.
- Invoicing before the support is delivered, or sending a quote or statement instead of an invoice.
- The wrong funding type, or dates outside the participant's plan.
- Late submission: invoice within 14 days; invoices more than 90 days old are often delayed.
Invoicing NDIS participants every week
If you bill the same participants every week, a template gets slow. In InvoiceSonic you can save each participant with their NDIS number and plan manager, reuse your support items, set up recurring invoices for regular shifts and see which plan manager has opened and paid each one. See NDIS invoicing software, or the support worker invoice template for shift-by-shift billing.
NDIS invoice questions
What must an NDIS invoice include?
Your business name and ABN, a unique invoice number and issue date, the participant's full name and NDIS number, and one line per support with the support item number and name, date, quantity or hours, unit price and line total. Add the total, the GST treatment and how to pay you.
Do I need an ABN to invoice the NDIS?
Yes for plan-managed participants: NDIA says you need an active ABN to be paid from plan-managed funds. Self-managed participants can pay a supplier without an ABN if the supplier gives them a Statement by a supplier. NDIA-managed participants are claimed through the myplace provider portal by registered providers.
What is the NDIS support worker hourly rate for 2026-27?
The national price limit for Assistance With Self-Care Activities (Standard, weekday daytime, item 01_011_0107_1_1) is $73.58 an hour under the NDIS Pricing Schedule 2026-27. Saturday is $103.54, Sunday $133.50 and public holidays $163.46. These limits apply to plan-managed and NDIA-managed participants, not self-managed participants.
Do NDIS invoices include GST?
Most NDIS supports are GST-free when four conditions are met: the participant has a plan in effect, the support is in the plan, there is a written agreement (which can include your invoices), and the support is listed in the GST-free determination. If you're GST-registered, show those lines as GST-free. If you're not registered, charge no GST and call it an invoice, not a tax invoice.
Who do I send an NDIS invoice to?
Plan-managed: the participant's plan manager. Self-managed: the participant or their nominee. NDIA-managed: no invoice is sent; registered providers submit a payment request in the myplace provider portal. Check the participant's service agreement if you're unsure.
How long do plan managers take to pay NDIS invoices?
NDIA says plan managers should pay providers within 2 business days of receiving the payment from the NDIS, and the NDIS pays plan managers recorded as my providers in 2 to 3 business days. Invoice within 14 days of the support; invoices sent more than 90 days later are often delayed.
Why was my NDIS invoice rejected?
Common reasons are a missing ABN or bank details, a unit price above the price limit, a wrong or outdated support item number, a duplicate invoice number, the wrong participant name (for example a parent or the plan manager instead of the participant), invoicing before the support was delivered, and dates outside the participant's plan.
Do NDIS support workers need to be registered?
Not to work with plan-managed or self-managed participants, except for certain supports such as Supported Independent Living, specialist behaviour support and supports involving restrictive practices. NDIA-managed participants can only use registered providers. Mandatory registration is funded to expand to high-risk supports from 1 July 2027.