Free Template

Free Tax Invoice Template Australia

Get a free tax invoice template for Australia that you can fill in online and save as a PDF, or download for Microsoft Word or Excel. It is an Australian tax invoice template pre-labelled "Tax Invoice", with ABN and GST fields and the GST worked out at 10%, so the numbers on your first invoice are right.

Common services billed with this template

Typical use cases for the free tax invoice template australia:

✓ GST-registered sole traders and contractors
✓ Trade and construction businesses charging GST
✓ Consultants, agencies and other professionals
✓ IT support, software and digital products
✓ Health and allied health (some supplies are GST-free)
✓ Hospitality, events and catering

Typical line items

Fields you'll usually include on this invoice:

✓ "Tax Invoice" heading and your business information: business name, ABN, phone and email address
✓ Invoice number, date of issue and due date
✓ Buyer's name, address and ABN for taxable sales of $1,000 or more
✓ Each item with description, quantity, unit price and whether it is taxable or GST-free
✓ Subtotal, the tax component (GST at 10%), and the total in AUD
✓ How to pay: bank transfer (BSB and account), PayID, or a credit card link

Standard Payment Terms

Set a due date you can enforce. 7 or 14 days suits most sole traders; 30 days is common with larger business clients. Late payments hurt cash flow, so send a polite reminder on the due date and again a week later. If you would rather not chase overdue invoices by hand, invoicing software with automatic payment reminders does it for you.

Invoicing Tips

✓ The PDF, Word and Excel versions of this free invoice template carry the same ATO fields, so pick whichever you are comfortable editing, including on mobile devices.
✓ Show the GST on its own line so GST-registered buyers can claim it back.
✓ For sales of $82.50 to $999.99 the buyer's details are optional; from $1,000 they are required.
✓ If you are not registered for GST yet, send a regular invoice instead and leave GST off.
✓ Save every tax invoice for five years, and keep the numbering continuous from one financial year to the next.

Common Mistakes to Avoid

✓ Downloading a US or UK template that uses "sales tax" or "VAT" instead of GST and ABN
✓ Calling it a tax invoice before you are registered for GST
✓ Missing the buyer's ABN or name on a sale of $1,000 or more
✓ Mixing GST-free and taxable items without marking which is which
✓ Forgetting to report the GST you collected on your BAS

Frequently Asked Questions

Is this tax invoice template really free?

Yes. The Word and Excel versions are among our free invoice templates to download. You can also fill in the template online at no cost and save a PDF, no card needed.

What are the ATO tax invoice requirements?

For taxable sales over $82.50 including GST: show it is a tax invoice, the seller's identity and ABN, the date, a description with quantity and price, the GST amount payable (or a statement that the total includes GST), and how much of each sale is taxable. From $1,000, add the buyer's identity or ABN.

Can I use a free Excel invoice template for tax invoices?

Yes, as long as it includes every ATO field and the GST is calculated correctly. Check the GST line against the subtotal before you send it: GST should be exactly 10% of the taxable amount.

When can my client claim GST credits?

When they are registered for GST, the purchase is for their business, and they hold a valid tax invoice. Claims generally have to be made within four years.

Template or accounting software?

A template works while you send a few invoices a month. Once you are tracking due dates across several clients, accounting software or an invoicing app keeps the records and reminders in one place.

What if I made a mistake on a tax invoice?

Issue an adjustment note that references the original invoice number. Do not edit and re-send the original with the same number.

What is a recipient-created tax invoice?

An RCTI is issued by the buyer instead of the seller, under a written agreement between the two. It is used in some industries, such as agriculture and certain commission arrangements.

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