Invoicing for Contractors
Send the invoice.
Keep track until
you’re paid.
Quote jobs, invoice deposits and progress payments, and track what’s outstanding—all in one place. Save your clients and services so the next invoice is faster. Get paid by bank transfer, PayID, Venmo or Zelle with no InvoiceSonic transaction fee taking a cut.
- 0% InvoiceSonic fee
- No signup
- No card
- No watermark
Built and supported by Dyllan, the founder — a real person answers every email.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Stage 2 labourBathroom fit-out, waterproofing and tiling | 32 h | $95.00 | $3,040.00 |
| Tapware and fixturesSupplied, as quoted | 1 | $1,180.00 | $1,180.00 |
| Waste removal | 1 | $240.00 | $240.00 |
- Subtotal
- $4,460.00
- Deposit received (INV-2039)
- −$1,500.00
- Balance due
- $2,960.00
Sample invoice with fictional details.
Create your invoice online
Enter your business and client details, add labour and materials, and download your invoice as a PDF.
Create your invoice online
Enter your business and client details, add labour and materials, and download your invoice as a PDF.
The interactive invoice editor requires JavaScript. All guides, pricing and product information are available below.
View a contractor invoice exampleOne click with your email — no card, no password. Save 3 invoices a month and experience one tracked send and automatic reminder free.
Try InvoiceSonic freeFrom accepted quote to final invoice
Reuse what you already entered, send it, and keep the follow-up in one place.
Agree the work
Describe the job, labour and materials in a quote. Keep the agreed scope and price with the client record.
Invoice the right stage
Turn an accepted quote into an invoice. Add the project reference and choose deposit, progress or final billing.
Follow it to payment
Send a tracked client link, attach job files, schedule reminders and record partial or final payment.
An invoice tracker that shows what needs attention
See sent, viewed, paid and overdue invoices with their due dates and outstanding balances. Record payments and follow up from the same invoice.
Explore the invoice trackerSave your services. Invoice the next job faster.
Save your labour rates, call-out fees and common materials in your price book. Reuse a previous invoice and update the job details instead of starting from scratch.
See the repeat-job workflowMore than a PDF.
Less than accounting software.
InvoiceSonic keeps the quote, job evidence, invoice, client activity, reminders and payment record together—without bank feeds, payroll or bookkeeping screens you do not need.
See the complete job invoicing workflowEverything you need to invoice — and get paid
Start with the complete free invoice loop, then automate repeat billing and follow-up with Pro.
Quote → invoice in one click
Send the quote, win the job, convert it — same details, new invoice number, nothing re-typed.
Saved services & rates
Build a reusable price book, then add your standard labour, products or service packages to the next invoice in one tap.
Use any invoice again
Duplicate a previous invoice into a fresh draft with a new number and dates, then change only what is different.
Recurring invoices
Set a weekly, fortnightly, monthly, quarterly or yearly schedule and a fresh draft appears when it is due.
Automatic payment reminders
Polite chasers go out at 7, 14 and 30 days, so overdue invoices stop draining your cash flow — and you never have to write the awkward follow-up.
Know the moment it's opened
Tracked links and 'Seen' badges show when a client views the invoice — follow up while you're on their mind.
Deposits & progress billing
Show the total project, stage being billed, previously invoiced amount and what remains after this claim.
Job photos & attachments
Keep completion photos, material receipts and purchase orders beside the invoice and available from the client link.
Every way to pay, on one invoice
Bank transfer, PayID, Venmo, Cash App, Zelle or PayPal.Me — plus a payment link and QR code on the PDF.
Receipts & statements
Send a branded receipt the moment they pay, or one statement showing everything a client still owes.
Sales tax, GST & tax-invoice ready
Use US sales-tax labels and USD, or Australian GST, ABN and AUD—the invoice adapts to your country.
iPhone app + web
Create it on the job, send it from the office—the iOS app and web app stay in sync on every mobile device.
Accountant-ready export
Export invoices, GST, payments and outstanding balances to a portable CSV whenever your accountant needs it.
Built for how you work
Same app, tuned to the way your trade bills.
Prepare the next invoice without starting over
Prepare recurring invoices on schedule, review and send each one, then use payment records and eligible reminders to follow up outstanding balances.
- Recurring schedules
Choose a supported frequency, then review each generated invoice before sending.
- Outstanding-balance view
One dashboard showing every unpaid invoice and its due date.
- A record of everything
Exports ready for your accountant at tax time.
Your invoicing office, in your pocket.
Create, send and track invoices from anywhere—the job site, the office, the queue at the servo. Everything syncs with the web app.
- Invoice and quote from the job, not from the office
- See when a client opens your invoice
- Automatic payment reminders so you stop chasing
- Same account, same data as the web app
Simple Pricing
Start free, upgrade when you grow. Cancel anytime, no contracts.
Free
For freelancers and sole traders just starting out.
- 3 saved invoices / month
- 1 tracked email send / month
- 1 automatic reminder / month
- Reusable clients and price-book services
- GST, VAT or sales-tax fields
- Pay-by-link and local payment details
- PDF download + secure client link
- Client management
- Mobile + web apps
- Clean PDF with a small InvoiceSonic footer
Pro
Billed monthly. Cancel anytime.
Prices shown and billed in AUD.
- Unlimited professional invoices
- Recurring invoices & auto-reminders
- Custom branding — your logo & colours, no Invoice Sonic footer
- Invoice open tracking — see the moment it's viewed
- Cash-flow analytics — paid revenue, aging and overdue tracking
- In-app email delivery with payment and client links
- Online quote acceptance and conversion
- Client history, receipts and statements
- Priority email support
- Secure cloud invoice history
- Mobile + web apps, fully synced
- Email receipts the moment you mark an invoice paid
Simple invoicing without accounting-suite pricing · You: $19/mo estimated
Invoicing software built for the United States and Australia
One invoicing app, with the currency, tax labels and payment details your market expects.
USD invoices built for US small businesses
Use sales-tax labels, ACH routing and account details, Venmo or Zelle payment instructions, and professional USD PDFs for contractors, freelancers and service businesses.
Start a US invoiceAUD invoices with ABN, GST and PayID
Create ATO-ready tax invoices with ABN and GST fields, AUD totals, PayID and Australian bank details—all without a watermark.
Free invoicing software AustraliaWhy Choose Our Free Invoice Generator?
Free Invoice Generator — No Signup
Create and download a professional, country-ready invoice right in your browser — no account, no hidden fees, and no credit card required.
- Create & download invoices free
- Professional, polished invoice layouts
- Create invoices for different clients
- No signup required
Professional, Modern Invoice Templates
Our invoice template library includes beautifully designed templates for every industry and business type.
- Standard professional layouts
- Clean, modern invoice formats
- Proforma invoices for quotes
- Blank invoice template styles
- Customizable layouts with your logo
Create Professional Invoices in Just a Few Clicks
Speed matters when you're running a business. InvoiceSonic lets you create, edit, and send invoices in seconds.
- Add line items and descriptions instantly
- Include your business logo and brand identity
- Automatically calculate totals and taxes
- Set payment terms and due dates
- Support for hourly rates and discounts
Invoicing built around your work
Choose the workflow that matches the jobs you do and the way you bill.
Construction invoicing
Invoice deposits, completed stages and final balances with clear project references and supporting job files.
Explore workflowPlumbing invoicing
Reuse call-out fees, labour and parts, then send the invoice before the next job.
Explore workflowFreelancer billing software
Bill projects, day rates and repeat clients, and keep outstanding invoices in one place.
Explore workflowContractor progress billing
See how to describe the current stage, earlier billing and the amount due on a contractor invoice.
Explore workflowContractor invoicing guides
Plan the payment schedule, invoice each stage and keep the remaining balance clear.
Contractor payment schedules
Set clear deposit, milestone and final-payment stages for a worked $10,000 job.
Read guideContractor payment terms
Write exact due dates and payment instructions for service visits and staged jobs.
Read guideProgress billing, worked through
Keep previous billing, receipts and the current amount due separate.
Read guideDeposit and final invoice examples
Choose a billing method that avoids charging for the same work twice.
Read guideInvoice approved change orders
Show extra labour, materials and approvals without losing the original scope.
Read guideContractor invoice template
See an itemised example, then prepare your own labour-and-materials invoice.
Read guideMore about the free invoice generator
Create Professional Invoices Instantly
If you're looking for a fast, accurate, and beautifully designed way to create an invoice, InvoiceSonic's free invoice generator is built for you. Forget clunky spreadsheets, outdated software, or messy formatting. With our clean invoice templates, you can make an invoice that looks polished, modern, and professional — even if it's your very first time.
Thousands of freelancers and business owners choose InvoiceSonic because they can create professional invoices without paying for expensive subscriptions or a full accounting software suite. Whether you need a standard professional invoice, a proforma invoice, a blank invoice template, or something customized with your own logo, our system helps you do it quickly and confidently.
Why Our Free Invoice Generator Is Better
| Feature | InvoiceSonic | Manual Templates | Spreadsheets |
|---|---|---|---|
| Free invoice generator | 1 instant PDF + 3 saved/month | Manual edits | Time-consuming |
| Invoice templates | Modern & clean | Basic | None |
| Professional invoices | Built-in | Requires design | No styling |
| Calculate totals automatically | Yes | Manual | Manual |
| Recurring invoices | Yes | No | No |
| PDF invoice download | Yes | Sometimes | Yes |
How to Create an Invoice in 3 Simple Steps
Real screenshots from the generator above — the numbered callouts match the dots on each image
Add your business and client details
Fill in who's billing and who's paying — that's the minimum a legally solid invoice needs.
- 1Your business and tax details
Use the business details and any tax identifier required for your location.
- 2Bill-to client details
Name is enough to start — add billing and service addresses for bigger jobs.
- 3Invoice number & dates
Auto-generated number, issue date and due date — editable if you have your own system.
Add line items — watch the invoice build itself
Every line you type appears instantly in a live preview of the finished invoice.
- 1Itemised lines with qty × price
Clear descriptions get approved (and paid) faster than lump sums.
- 2Totals calculated automatically
Subtotal, applicable tax and total update as you type — no broken spreadsheet formulas.
Download, send, and get paid
Grab a clean PDF or email it directly. Your payment details go right on the invoice.
- Your payment details, front and centre
Bank transfer, PayID, or card — clients see exactly how to pay you.
- Professional PDF, no watermark
A real record for your accountant, tax time, and any dispute.
- Payment terms on every invoice
Due dates and terms set the expectation — and speed up payment.
Explore free templates, tools and invoicing guides
Invoice Templates by Profession
Find the perfect invoice template tailored to your profession
Find the right invoicing tool
Compare invoicing software, choose a specialized workflow, or jump straight into the free global generator.
Invoice app for small business
Create, send and track invoices from your phone or browser, with recurring billing and reminders.
ViewMost popularFree invoice generator
Create a professional USD, AUD or multi-currency invoice in 60 seconds — no signup required.
ViewFreelancersInvoicing software for freelancers
Saved clients, recurring billing, reminders and payment tracking for independent work.
ViewTrackingInvoice tracker
See sent, viewed, paid and overdue invoices, with balances and reminders in one workflow.
ViewQuotes + invoicesInvoice and quotation software
Keep the approved quote, deposit, invoice and final payment connected to the same client.
ViewAutomationRecurring invoicing software
Schedule repeat invoices and reminders for retainers, maintenance and regular clients.
ViewComparisonBest invoicing software 2026
Top 10 platforms ranked head-to-head — Invoice Sonic, Xero, Zoho, FreshBooks & more.
ViewFree planFree invoicing software Australia
Genuinely free, ATO-compliant, no watermark, no credit card.
ViewRankedBest free invoice generators 2026
9 free tools compared — Wave, Zoho, Square, Invoice Ninja and more.
ViewMobileBest invoice apps 2026
Invoice apps compared — for tradies, freelancers and on-site billing.
ViewFree invoice generator by country
Localized generators with the right currency and tax labels — GST, VAT, or Sales Tax — for your country.
Popular Invoice Templates
Choose a template tailored to your specific invoicing needs
Invoice templates by industry
Free, industry-specific invoice tools—pre-filled with the line items, tax handling and payment terms each trade and profession actually uses.
Invoicing software by industry
Billing workflows built around the way each industry quotes, records the job, takes deposits and follows up payment.
For plumbers
Call-outs, labour, materials and site references.
See the workflowFor truck drivers
BOLs, mileage, fuel surcharges and accessorials.
See the workflowFor photographers
Retainers, usage, deposits and final balances.
See the workflowFor electricians
Labour, parts, certificates and job-site billing.
See the workflowFor painters
Quoted scope, prep, coats and progress payments.
See the workflowFor landscapers
Projects and recurring maintenance together.
See the workflowFor mechanics
Authorised repairs, parts, labour and VIN records.
See the workflowFor caterers
Headcount, staffing, rentals and event deposits.
See the workflowFor handymen
Minimum charges, time, materials and small jobs.
See the workflowFor consultants
Deliverables, day rates, expenses and retainers.
See the workflowFor cleaning businesses
Recurring visits, reminders and payment records.
See the workflowLearn invoicing
Sales tax, GST, payment terms, and the practical mechanics of writing, sending and getting paid. Plain English.
More invoicing resources
Comparisons, worked examples, and answers to common invoicing questions — all free.
Compare invoicing software
InvoiceSonic vs Xero, QuickBooks, FreshBooks, and 25+ tools — side-by-side features and pricing.
ExploreExamplesInvoice examples with line items
Real sample invoices for plumbers, NDIS providers, sole traders, tradies, and more.
ExploreFAQsInvoicing FAQs
How to write, send, format and cancel invoices—130+ answers for small businesses.
ExploreAlternativesSoftware alternatives
Best alternatives to Xero, QuickBooks and other invoicing platforms for small businesses.
ExploreRankedBest invoicing software 2026
Head-to-head ranking of leading invoicing platforms, with Australian pricing and tax notes.
ExploreDownloadsDownload invoice templates
Free Word, Excel, and PDF templates — plumber, electrician, freelancer, and more.
ExploreFree Invoice Generator FAQ
Everything you need to know about creating free invoices
Get answers to common questions about invoice generation, customization, sending invoices to clients, tracking payments, and more. Our comprehensive FAQ covers everything from getting started to industry-specific invoicing tips.
Create a Free Invoice in Minutes — No Sign-Up Required
InvoiceSonic gives you everything you need to create an invoice, build professional invoices, and deliver polished documents that help you get paid quickly.
With clean invoice templates, smart tools to create recurring invoices, automatic calculations, and features built for real businesses, our free invoice generator is the simplest, most flexible invoicing solution online.