Quote and invoice software for service businesses whose clients already pay by Venmo, Zelle, Cash App, PayID or bank transfer. Send a proper invoice with your payment details, a payment link and QR code, see when it’s opened, let automatic reminders chase late payers, and mark it paid with a receipt. The money goes straight to you, with no InvoiceSonic transaction fee taking a cut.
Built and supported by Dyllan, the founder — a real person answers every email.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Stage 2 labourBathroom fit-out, waterproofing and tiling | 32 h | $95.00 | $3,040.00 |
| Tapware and fixturesSupplied, as quoted | 1 | $1,180.00 | $1,180.00 |
| Waste removal | 1 | $240.00 | $240.00 |
Sample invoice with fictional details.
Enter your business and client details, add labour and materials, and download your invoice as a PDF.
Create your invoice online
Enter your business and client details, add labour and materials, and download your invoice as a PDF.
The interactive invoice editor requires JavaScript. All guides, pricing and product information are available below.
View a contractor invoice exampleCreate a free account with your email—no card or password needed. Save 3 invoices a month, with one tracked send and one automatic reminder included.
Try InvoiceSonic freeA job starts before the final invoice. Keep the enquiry, client, site, quote and appointment together so you know what to do next.
Create a job with the customer, site address and notes from the first call.
Prepare a quote linked to the job, so the agreed scope stays easy to find.
Set an appointment and review booked work by day in the Jobs schedule.
After the work, create the invoice from the job and track its payment status.
Watch a sample job being added, scheduled and surfaced when it is ready to invoice. The screen recording uses fictional clients and jobs.
Jobs product demo
Add the job. Book the visit. See what's next.
Recorded in the Jobs sample-data preview · No sound · Pauses when off-screen
Made for straightforward job appointments. Crew dispatch, route planning and automatic recurring visits are not part of the current Jobs workspace.
Price the work once. The accepted quote becomes the job and then the invoice, without retyping a line.
Create the quote from the job record, so the customer, site and scope are already filled in.
Customers open a secure link and accept or decline. You get an email, and an accepted quote jumps to the top of Next up.
Turn the accepted quote into an invoice with the line items carried over, including deposit and progress stages.
See the invoice builder, client send flow and payment timeline in the product.
Live product demo
Build it. Send it. Track it.
Recorded inside the signed-in InvoiceSonic app with demo data · No sound · Pauses when off-screen
Quote QT-0042
Kitchen electrical upgrade
Price labour and materials clearly, then send a professional quote for approval.
NORTHLINE
Electrical Services
INVOICE
INV-0042
BILL TO
Miller & Co
DUE
28 Sep 2026
Convert the accepted quote into a deposit, progress or final invoice without retyping it.
INVOICE INV-0042
$4,862.00
Invoice sent
Today, 9:41 am
Viewed by client
Today, 10:03 am
Reminder scheduled
Due date + 7 days
See when it is opened, schedule reminders and record partial or final payment.
See sent, viewed, paid and overdue invoices with their due dates and outstanding balances. Record payments and follow up from the same invoice.
Explore the invoice trackerSave your labour rates, call-out fees and common materials in your price book. Reuse a previous invoice and update the job details instead of starting from scratch.
See the repeat-job workflowInvoiceSonic keeps the quote, job evidence, invoice, client activity, reminders and payment record together—without bank feeds, payroll or bookkeeping screens you do not need.
See the complete job invoicing workflowStart with the complete free invoice loop, then automate repeat billing and follow-up with Pro.
Send the quote, win the job, convert it — same details, new invoice number, nothing re-typed.
Build a reusable price book, then add your standard labour, products or service packages to the next invoice in one tap.
Duplicate a previous invoice into a fresh draft with a new number and dates, then change only what is different.
Set a weekly, fortnightly, monthly, quarterly or yearly schedule and a fresh draft appears when it is due.
Polite chasers go out at 7, 14 and 30 days, so overdue invoices stop draining your cash flow — and you never have to write the awkward follow-up.
Tracked links and 'Seen' badges show when a client views the invoice — follow up while you're on their mind.
Show the total project, stage being billed, previously invoiced amount and what remains after this claim.
Keep completion photos, material receipts and purchase orders beside the invoice and available from the client link.
Bank transfer, ACH, Venmo, Cash App, Zelle or PayPal.Me — plus a payment link and QR code on the PDF.
Send a branded receipt the moment they pay, or one statement showing everything a client still owes.
Use US sales-tax labels and USD, or Australian GST, ABN and AUD—the invoice adapts to your country.
Create it on the job, send it from the office—the iOS app and web app stay in sync on every mobile device.
Export invoices, GST, payments and outstanding balances to a portable CSV whenever your accountant needs it.
Same app, tuned to the way your trade bills.
The same quote, job and invoice workflow, shown for the work you do.
Prepare recurring invoices on schedule, review and send each one, then use payment records and eligible reminders to follow up outstanding balances.
Choose a supported frequency, then review each generated invoice before sending.
One dashboard showing every unpaid invoice and its due date.
Exports ready for your accountant at tax time.
Create, send and track invoices from anywhere—the job site, the office, the queue at the gas station. Everything syncs with the web app.
Start free, upgrade when you grow. Cancel anytime, no contracts.
For freelancers and sole traders just starting out.
Billed monthly. Cancel anytime.
Prices shown and billed in USD.
Simple invoicing without accounting-suite pricing · You: $14.99/mo estimated
Your business country sets the currency, tax labels and payment details on every quote and invoice.
Use sales-tax labels, ACH routing and account details, Venmo or Zelle payment instructions, and professional USD PDFs for contractors, freelancers and service businesses.
Start a US invoiceCreate ATO-ready tax invoices with ABN and GST fields, AUD totals, PayID and Australian bank details—all without a watermark.
Free invoicing software AustraliaAdd your VAT or GST number, apply your rate when registered and show local bank details, including UK sort codes.
Job management for UK tradesmenChoose the workflow that matches the jobs you do and the way you bill.
Invoice deposits, completed stages and final balances with clear project references and supporting job files.
Explore workflowReuse call-out fees, labour and parts, then send the invoice before the next job.
Explore workflowBill projects, day rates and repeat clients, and keep outstanding invoices in one place.
Explore workflowSee how to describe the current stage, earlier billing and the amount due on a contractor invoice.
Explore workflowPlan the payment schedule, invoice each stage and keep the remaining balance clear.
Set clear deposit, milestone and final-payment stages for a worked $10,000 job.
Read guideWrite exact due dates and payment instructions for service visits and staged jobs.
Read guideKeep previous billing, receipts and the current amount due separate.
Read guideChoose a billing method that avoids charging for the same work twice.
Read guideShow extra labour, materials and approvals without losing the original scope.
Read guideSee an itemised example, then prepare your own labour-and-materials invoice.
Read guideFind the perfect invoice template tailored to your profession
Compare invoicing software, choose a specialized workflow, or jump straight into the free global generator.
Create, send and track invoices from your phone or browser, with recurring billing and reminders.
ViewMost popularCreate a professional USD, AUD or multi-currency invoice in 60 seconds — no signup required.
ViewFreelancersSaved clients, recurring billing, reminders and payment tracking for independent work.
ViewTrackingSee sent, viewed, paid and overdue invoices, with balances and reminders in one workflow.
ViewQuotes + invoicesKeep the approved quote, deposit, invoice and final payment connected to the same client.
ViewAutomationSchedule repeat invoices and reminders for retainers, maintenance and regular clients.
ViewComparisonTop 10 platforms ranked head-to-head — Invoice Sonic, Xero, Zoho, FreshBooks & more.
ViewFree planGenuinely free, ATO-compliant, no watermark, no credit card.
ViewRanked9 free tools compared — Wave, Zoho, Square, Invoice Ninja and more.
ViewMobileInvoice apps compared — for tradies, freelancers and on-site billing.
ViewLocalized generators with the right currency and tax labels — GST, VAT, or Sales Tax — for your country.
Choose a template tailored to your specific invoicing needs
Free, industry-specific invoice tools—pre-filled with the line items, tax handling and payment terms each trade and profession actually uses.
Billing workflows built around the way each industry quotes, records the job, takes deposits and follows up payment.
Call-outs, labour, materials and site references.
See the workflowBOLs, mileage, fuel surcharges and accessorials.
See the workflowRetainers, usage, deposits and final balances.
See the workflowLabour, parts, certificates and job-site billing.
See the workflowQuoted scope, prep, coats and progress payments.
See the workflowProjects and recurring maintenance together.
See the workflowAuthorised repairs, parts, labour and VIN records.
See the workflowHeadcount, staffing, rentals and event deposits.
See the workflowMinimum charges, time, materials and small jobs.
See the workflowDeliverables, day rates, expenses and retainers.
See the workflowRecurring visits, reminders and payment records.
See the workflowSales tax, GST, payment terms, and the practical mechanics of writing, sending and getting paid. Plain English.
Comparisons, worked examples, and answers to common invoicing questions — all free.
InvoiceSonic vs Xero, QuickBooks, FreshBooks, and 25+ tools — side-by-side features and pricing.
ExploreExamplesReal sample invoices for plumbers, NDIS providers, sole traders, tradies, and more.
ExploreFAQsHow to write, send, format and cancel invoices—130+ answers for small businesses.
ExploreAlternativesBest alternatives to Xero, QuickBooks and other invoicing platforms for small businesses.
ExploreRankedHead-to-head ranking of leading invoicing platforms, with US pricing first and Australian pricing notes.
ExploreDownloadsFree Word, Excel, and PDF templates — plumber, electrician, freelancer, and more.
ExploreShort answers about quotes, jobs, invoices and plans.
Quote and invoice software lets you send a customer a price for the work, turn the accepted quote into an invoice without retyping it, and track that invoice until it is paid. InvoiceSonic adds a Jobs workspace, so the enquiry, quote, appointment and invoice stay on one record.
Yes. Each quote has a secure link with Accept and Decline buttons. You get an email when the customer responds, and an accepted quote moves its job to the top of Next up so you can book the work.
Yes. Set an appointment on the job and see booked work by day in the Schedule view. Jobs is built for owner-operators and small teams: it does not dispatch crews or plan routes.
Quotes and invoices follow your business country: USD with sales tax, AUD with ABN, GST and PayID, GBP with VAT, and NZD with GST, across 12 currencies.
Yes. Download your first invoice PDF without signing up, or open a free account with no card to save up to 3 invoices a month. Pro adds unlimited invoices, tracked email sending, automatic reminders and recurring invoices.
Start free with quotes, jobs and invoices in one place. No card needed.
Only need one invoice today? Make it in the free generator above without signing up.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Decide whether the job is fixed-price, time-and-materials or milestone-based before you invoice it. A fixed-price invoice names the deliverable; a time-and-materials invoice shows measurable quantities. If the client asks for extra work, record the new scope and approval rather than silently changing the original price.
Include the job number, client purchase order, service location and agreed billing stage. Check the legal billing name and delivery contact against the accepted work. Keep the accepted quote, recorded hours or stage sign-off, and approval for additional work available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
This time-and-materials example separates hours from materials. For a fixed-price job, use the agreed stage amount instead of presenting a second hourly calculation that could contradict the quote.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Installation labour — approved additional work | 6 | 80.00 | 480.00 |
| Materials — itemised on attached schedule | 1 | 220.00 | 220.00 |
| Example subtotal | 700.00 | ||
Using a new invoice number for every reminder makes one debt look like several. Keep the original number when following up. When creating the next milestone, use a new number and make clear which work it covers.
Check the balance against recorded payments before sending a reminder. A completed project can still have unpaid earlier stages, even when there is nothing left to invoice. Review both the unbilled work and the outstanding invoices before closing the job.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.