A worked consultant invoice with realistic line items Australian consulting businesses charge every day. Use it as a reference or create your own compliant PDF instantly.
Use the example above as a reference, then enter your actual business, customer and job details here. Start without an account; downloads follow the free-tool limits. Saving, tracked sending and reminders require an account.
If your turnover is over $75,000 per year, yes. Most established consultants are GST-registered. The template includes a 10% GST line you can remove if not applicable.
Hourly suits open-ended work; fixed-fee suits well-scoped projects. Day rates work for workshop or executive-coaching engagements. The template handles all three — just adjust the line items.
List travel, accommodation, and other disbursements as separate line items at cost (or with a small markup if your engagement letter allows). Always attach receipts for expenses over $100.
Net 14 for SMB clients, Net 30 for corporate. For long engagements, invoice fortnightly or monthly rather than at the end — protects your cash flow.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Identify whether you are billing consulting days, an agreed deliverable or a retainer period. Define the approval point for milestone work and how authorised expenses are handled. Avoid mixing a fixed deliverable fee with the same time already included in that fee.
Include the engagement name, statement-of-work reference, billing period and purchase order. Check the legal billing name and delivery contact against the accepted work. Keep the accepted statement of work, approved timesheet or milestone acceptance, and expense approval available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
This engagement bills three days at the agreed rate plus an authorised expense. For a milestone engagement, substitute the accepted milestone and fee. Specify the service period so the client can distinguish this bill from the next one.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Advisory days — agreed engagement | 3 | 600.00 | 1,800.00 |
| Approved travel expense | 1 | 80.00 | 80.00 |
| Example subtotal | 1,880.00 | ||
Sending an invoice before checking procurement requirements can delay approval even when the work is accepted. Ask for vendor setup, purchase-order and submission requirements before the first billing date.
When following up, identify whether the delay is approval, missing information or payment processing. Send the specific document needed rather than repeatedly issuing new invoices. Track the original balance until funds are recorded.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.