Consultant Invoice Example

A worked consultant invoice with realistic line items Australian consulting businesses charge every day. Use it as a reference or create your own compliant PDF instantly.

Tax Invoice
Your Consulting Practice
ABN 11 222 333 444
INV-2026-0042
Issued 15 May 2026
Due 22 May 2026
Bill to: Sample Client Pty Ltd · Payment due within 14 days
Description Qty Rate Amount
Consulting — strategy session (per day) 2 $1800.00 $3600.00
Research and analysis 8 $250.00 $2000.00
Report preparation and delivery 1 $500.00 $500.00
Travel and disbursements 1 $320.00 $320.00
Subtotal: $6420.00
GST (10%): $642.00
Total: $7062.00

Bank transfer. Engagement letter governs scope and out-of-pocket expenses.

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Tips

FAQs

Do consultants need to charge GST?

If your turnover is over $75,000 per year, yes. Most established consultants are GST-registered. The template includes a 10% GST line you can remove if not applicable.

Should I bill hourly or by project?

Hourly suits open-ended work; fixed-fee suits well-scoped projects. Day rates work for workshop or executive-coaching engagements. The template handles all three — just adjust the line items.

How do I invoice for travel and expenses?

List travel, accommodation, and other disbursements as separate line items at cost (or with a small markup if your engagement letter allows). Always attach receipts for expenses over $100.

What payment terms should consultants use?

Net 14 for SMB clients, Net 30 for corporate. For long engagements, invoice fortnightly or monthly rather than at the end — protects your cash flow.