Event Planner Invoice Example

A worked event planner invoice with realistic line items Australian event planning businesses charge every day. Use it as a reference or create your own compliant PDF instantly.

Tax Invoice
Your Event Planning Business
ABN 11 222 333 444
INV-2026-0042
Issued 15 May 2026
Due 22 May 2026
Bill to: Sample Client Pty Ltd · 30% deposit on booking, 50% at 30 days out, balance after the event
Description Qty Rate Amount
Full event planning package (per event) 1 $4500.00 $4500.00
On-the-day coordination (per hour) 10 $95.00 $950.00
Vendor management fee 1 $600.00 $600.00
Travel and out-of-pocket expenses 1 $280.00 $280.00
Subtotal: $6330.00
GST (10%): $633.00
Total: $6963.00

Bank transfer. Vendor payments coordinated separately. Deposit non-refundable.

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Tips

FAQs

Should event planners charge GST?

If your annual turnover exceeds $75,000 — yes. Most established planners are GST-registered.

How do I bill weddings?

Three-stage payment: 30% on booking (non-refundable), 50% one month before, 20% after the event. Final invoice reconciles any extras.

Should I pass vendor costs through to clients?

Yes — either bill them directly to the client, or list them at cost on your invoice with no markup. Mark up only if your engagement letter allows.

What payment terms work?

Multi-stage upfront for weddings/large events. Net 14-30 for corporate clients.