How to Send an Invoice Through Email

Email is the fastest, cheapest, and most professional way to deliver an invoice. The key is sending a PDF (not an editable file), addressing the right person, and writing a clear, polite message.

To send an invoice via email: 1. Save your invoice as a PDF — never send Word, Excel, or screenshot files 2. Address the email to the accounts payable contact (often accounts@ or finance@) 3. Use a clear subject line: "Invoice #1234 from [Your Business] — Due 14 June" 4. Open with a friendly greeting using the recipient's name 5. Briefly confirm the work completed and the total amount due 6. List payment options — bank details, BPAY biller code, PayID 7. Attach the PDF invoice 8. CC yourself or your accountant so you have a record 9. Send and log the invoice in your bookkeeping system

If you're using a tool like InvoiceSonic, you can email the invoice directly from the dashboard with delivery confirmation. Always send invoices the same day work is completed — every day delayed is a day later you'll be paid.