A worked painter invoice with realistic line items Australian painting & decorating businesses charge every day. Use it as a reference or create your own compliant PDF instantly.
Use the example above as a reference, then enter your actual business, customer and job details here. Start without an account; downloads follow the free-tool limits. Saving, tracked sending and reminders require an account.
Only if your annual turnover exceeds $75,000. The template handles both cases — remove the GST line if you are not registered.
Yes — clients appreciate seeing labour vs materials. It also helps justify your quote against cheaper competitors who use lower-grade paint.
Residential: 30% deposit, balance on completion. Commercial: Net 14 or Net 30 progress payments for multi-week jobs.
Licensing requirements vary by state — NSW, Queensland and ACT require a painter licence above certain job values. List the licence number on the invoice if you have one.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Name the rooms, surfaces and preparation included in the price. State whether paint and consumables are included or billed separately. Record changes such as additional coats, colour changes or repair work as approved variations, not unexplained increases at completion.
Include the property address, room or work area, quote reference and completed stage. Check the legal billing name and delivery contact against the accepted work. Keep the accepted surface schedule, agreed finishes, approved changes and completion confirmation available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The package includes its agreed materials and labour. Only the additional doors are added separately. If your quote excludes paint, show the actual supply basis rather than assuming the customer expects an extra materials charge.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Living room preparation and painting — agreed package | 1 | 1,200.00 | 1,200.00 |
| Additional door — approved variation | 2 | 95.00 | 190.00 |
| Example subtotal | 1,390.00 | ||
Charging paint twice—inside a room package and again as materials—creates an avoidable dispute. Cross-check every additional line against the inclusions and exclusions in the accepted quote.
For staged work, label the area or milestone completed on each invoice. Keep snagging or touch-up discussions separate from the payment record, and document any agreed adjustment instead of silently editing a previously issued amount.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.