Free PayPal Invoice Generator & Template
Skip PayPal's 3.49% — send the invoice, get paid direct.
PayPal can send invoices — but when your client pays one, PayPal takes up to 3.49% plus a fixed fee off the top of every payment. This free PayPal invoice template gives you another way: create the same professional, itemised invoice in 60 seconds, download the PDF, and let your client pay via PayPal.Me, bank transfer, or however suits — with your PayPal email set out clearly in the payment instructions. On a $1,000 invoice that can be $35 you keep instead of hand over. No signup, no watermark.
★★★★★ Rated by real users · No signup required · No watermark · Instant PDF download
Create your PayPal invoice
Send a professional invoice that offers PayPal and a direct bank option side by side. InvoiceSonic adds no percentage fee, while PayPal or your bank may still charge — with a clean PDF and record either way.
Add your business, your client and your line items — totals calculate as you type, then download the PDF.
Create your PayPal invoice →Free invoice generator for fast billing
Everything you need to bill like a business — nothing you don't.
Done in 60 seconds
Add your details and line items — totals, tax and formatting are handled for you. Download or send straight away.
No signup to start
Create and download your first invoice with no account, no watermark, no card. Sign up only when you want saved clients and tracking.
Get paid your way
List PayPal, bank transfer, or card side by side. Payment-provider or bank fees may apply.
How to create an invoice online
Three steps from blank page to a professional PDF.
Step 1
Add your business and client details
Fill in who's billing and who's paying — that's the minimum a legally solid invoice needs.
- Your business and tax details — Use the business details and any tax identifier required for your location.
- Bill-to client details — Name is enough to start — add billing and service addresses for bigger jobs.
- Invoice number & dates — Auto-generated number, issue date and due date — editable if you have your own system.
Step 2
Add line items — watch the invoice build itself
Every line you type appears instantly in a live preview of the finished invoice.
- Itemised lines with qty × price — Clear descriptions get approved (and paid) faster than lump sums.
- Totals calculated automatically — Subtotal, applicable tax and total update as you type — no broken spreadsheet formulas.
Step 3
Download, send, and get paid
Grab a clean PDF or email it directly. Your payment details go right on the invoice.
- PayPal payment instructions — Use the correct business payment details and check any provider fees.
- Professional PDF, no watermark — A real record for your accountant, tax time, and any dispute.
- Payment terms on every invoice — Due dates and terms set the expectation — and speed up payment.
More than a one-off invoice
The free generator is the start. An InvoiceSonic account adds the tools that keep you paid all year.
Recurring invoices
Prepare repeat invoices on a schedule, then review and send.
Client & invoice storage
Every client and invoice saved and searchable — no more digging through Downloads.
Payment methods
Venmo, Cash App, Zelle, PayPal, bank details — saved once, on every invoice.
Applicable tax calculation
Toggle tax on and the maths is handled, line by line.
Send by email
Email invoices from the app with your details pre-filled.
Templates & branding
Multiple invoice styles with your logo and brand colours.
Fee calculator
See exactly what Venmo, Stripe, PayPal and Square take from every payment.
Track what's owed
Draft, sent, paid — know where every dollar is at a glance.
Prepare the next invoice without starting over
Prepare recurring invoices on schedule, review and send each one, then use payment records and eligible reminders to follow up outstanding balances.
- Recurring schedules — Choose a supported frequency, then review each generated invoice before sending.
- Outstanding-balance view — One dashboard showing every unpaid invoice and its due date.
- A record of everything — Exports ready for your accountant at tax time.
Free generator vs InvoiceSonic account
Start free forever. Upgrade only when the extra tools pay for themselves.
| Feature | Free generator | InvoiceSonic account |
|---|---|---|
| Professional invoice PDF | ✓ | ✓ |
| No watermark, no signup | ✓ | ✓ |
| Applicable tax calculation | ✓ | ✓ |
| Saved clients & invoices | — | ✓ |
| Recurring invoices | — | ✓ |
| Send & track by email | — | ✓ |
| Payment status tracking | — | ✓ |
| Your logo & branding | — | ✓ |
Why PayPal alone makes getting paid harder
A payment request is not an invoice—and clients can tell the difference.
PayPal's fee is the highest
Goods & services payments cost 3.49% + $0.49 — the priciest of the common options. On a $1,000 invoice that's nearly $35 gone.
Clients don't all have PayPal
Forcing PayPal-only means chasing clients who'd rather pay by bank — and you still eat the fee.
PayPal invoices push you deeper in
Their invoicing keeps every payment on the card rails where the fee lives.
What to include on your paypal invoice template
A professional invoice needs these fields — our generator adds them automatically.
- ✓ Your business name, address, and EIN or tax ID (if you have one)
- ✓ Client name and billing address
- ✓ Unique invoice number and issue date
- ✓ Clear description of paypal invoice services or products
- ✓ Line-item quantities, rates, and subtotal
- ✓ Sales tax shown separately (if you charge it)
- ✓ Total amount due and payment terms
- ✓ Payment details — bank account, handle, or payment link
How to use this paypal invoice template
- ✓ Open the free invoice generator below — fields pre-match a standard paypal invoice template
- ✓ Enter your business details once; they save for future invoices
- ✓ Add client information and line items for the work completed
- ✓ Review any sales tax and your payment terms
- ✓ Download PDF or email the invoice directly to your client
How to send an invoice on PayPal
Can you send an invoice through PayPal? Not from inside the app — PayPal moves the money, but it can't itemise the job, add tax, or give your client a PDF for their records. The fix takes about a minute:
- 1
Create the invoice above
Add your business name, the client, and what the job cost. The generator itemises it, totals it, and numbers it properly — free, no signup.
- 2
Download the PDF or copy the invoice link
Either works — the PDF for clients who file paperwork, the link for clients who live on their phone.
- 3
Send it through PayPal — or alongside it
Send the invoice by email or your agreed delivery method. Include the invoice number in the payment note so the client can match the payment to the bill.
- 4
Get paid to your PayPal account
Your client pays the way they always do — and now both of you have a numbered record when tax time comes.
Download in your format
Need Word, Excel, PDF, or Google Sheets? Use our free format templates — or create online and download PDF instantly.
Invoicing tools
Get paid your way
More payment-app invoice templates
Get paid on the app your clients already use — each free generator adds the invoice and receipt those apps can't.
Setting up to get paid? Compare every option in mobile payment methods for small business, see Venmo, Cash App & Zelle for business, or work out fees with the payment fee calculator.
Related invoice templates
Same generator, set up for a different job.
More ways people search for this
These searches point to the same free invoice template — pick the wording your clients use.
- ✓ paypal invoice generator
- ✓ free paypal invoice
- ✓ paypal invoice fees alternative
PayPal invoice FAQ
How do I send a PayPal invoice for free?
Add your details and line items to the generator above, list your PayPal.Me or email as a payment method, and download or send the PDF. Add a free bank option too so you're not stuck with the 3.49% fee.
What does PayPal charge to receive money?
On PayPal's standard US merchant schedule, PayPal Checkout is 3.49% + $0.49, standard card payments are 2.99% + $0.49, and ACH is 1% capped at $10. Country, product and account rates vary, so check PayPal's current merchant fee page.
Create your paypal invoice template now
Free PDF download with country-ready tax, business ID and payment fields. No credit card required. Prefer to start from scratch? Use our create an invoice online.
Start free — create invoice