Xero lets you change your invoice template (called a "branding theme") to update the look of your invoices — logo, layout, colours, and payment terms. You can create multiple themes and assign different ones to different clients or invoice types.
To change the invoice template in Xero: 1. Log in to Xero and go to Settings → Invoice settings 2. Under "Branding themes", select the theme you want to edit or click "New branding theme" 3. Upload or replace your logo 4. Adjust the displayed fields and terms 5. Update payment instructions, bank details, BPAY, or PayID 6. For a custom layout, click "Custom .docx" and download the editable template 7. Open the .docx in Word, change layout, fonts, footer text, then upload it back 8. Save the theme 9. To apply it, edit an invoice and set the branding theme in the invoice details
You can also assign a default theme to a customer in their contact record. If Xero's template editor feels too restrictive, InvoiceSonic offers a free invoice generator with simpler customisation and produces clean PDFs out of the box.
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