QuickBooks Online wins on more features overall (7 vs 2, 10 tied). Below is the full feature-by-feature breakdown.
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| Free plan |
✗ No
14-day trial
|
✗ No
30-day trial only
|
| Entry paid plan |
— Paid add-on
From AU$21/user/mo
|
— Paid add-on
AU$33/mo Simple Start, AU$49/mo Essentials
|
| Download PDF without signup |
✗ No
|
✗ No
|
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| Unlimited invoices |
— Limited
|
— Limited
Simple Start caps at 20 invoices/month
|
| Custom logo & branding |
✓ Yes
|
✓ Yes
|
| Recurring invoices |
✓ Yes
|
— Paid add-on
Essentials plan and above
|
| Email invoices to clients |
✓ Yes
|
✓ Yes
|
| Multi-currency |
✓ Yes
|
— Paid add-on
Plus plan only
|
| Client management |
✓ Yes
CRM contacts
|
✓ Yes
|
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| ATO-compliant GST invoices |
— Limited
Configurable tax rates
|
✓ Yes
|
| ABN field built in |
— Limited
Custom field workaround
|
✓ Yes
|
| Australian-focused support |
— Limited
|
— Limited
US-headquartered, AU support via partner network
|
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| Bank reconciliation |
✗ No
|
✓ Yes
|
| Expense tracking |
— Limited
|
✓ Yes
|
| Payroll |
✗ No
|
— Paid add-on
+AU$5/mo per employee
|
| Inventory tracking |
✗ No
|
— Paid add-on
Plus plan only
|
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| Stripe payments |
✓ Yes
|
✓ Yes
|
| Mobile app |
— Limited
|
✓ Yes
|
| Feature | Pipedrive | QuickBooks Online |
|---|---|---|
| Setup time |
✗ No
Pipeline setup
|
✗ No
30+ minute guided setup
|
Neither tool fits your invoicing-only workflow? Try InvoiceSonic — free for unlimited ATO-compliant tax invoices, no signup required.
Create a free invoice now →Pipedrive starts at From AU$21/user/mo; QuickBooks Online starts at AU$33/mo (Simple Start). Pipedrive offers 14-day trial. QuickBooks Online offers 30-day free trial.
For ATO-compliant GST: Pipedrive = limited, QuickBooks Online = yes. For native ABN field: Pipedrive = limited, QuickBooks Online = yes. If you operate in Australia and either tool falls short here, InvoiceSonic handles both natively — and it's free.
Most freelancers want fast invoicing without paying for full accounting. Between these two, QuickBooks Online wins more categories overall. But if you're a freelancer who just wants ATO-compliant tax invoices for free, InvoiceSonic is purpose-built for that workflow.
Do not assume a one-click migration. Confirm each product's current export and import formats, then test contacts, opening balances, unpaid invoices, tax codes, attachments and reconciliations before cancelling the old account. Keep statutory records outside both systems.
Both tools include more than invoicing. If invoicing is your only need, a dedicated generator can be faster and more focused than a full accounting subscription.
Yes — InvoiceSonic lets you create and download an invoice without signup. Its account plans have separate limits and pricing, so compare current official plans before deciding.