Free Customs Invoice Template
A customs invoice template for declaring goods to border authorities when shipping internationally, including the Canada Customs Invoice (CCI) format. Download it free in Word, Excel, PDF, Google Docs, or Google Sheets and complete the fields customs requires: detailed goods descriptions, country of origin, HS codes, declared value, and currency. An accurate customs invoice helps officials assess duties and taxes correctly and keeps your shipment moving through clearance.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Finished goods - description, HS code, country of origin (per unit) | 150 | $9.00 | $1,350.00 |
| Component parts - HS code, origin (per unit) | 75 | $4.50 | $337.50 |
| Promotional samples (declared value, no commercial value) | 20 | $1.00 | $20.00 |
| Export packaging | 1 | $60.00 | $60.00 |
| Freight to border / port | 1 | $280.00 | $280.00 |
| Subtotal | $2,047.50 | ||
| Sales tax (8%) | $163.80 | ||
| Total | $2,211.30 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Exporters and importers declaring goods at the border
- ✓Businesses shipping to Canada using the Canada Customs Invoice (CCI)
- ✓Customs brokers and freight forwarders preparing entry paperwork
- ✓Ecommerce sellers fulfilling cross-border orders
- ✓Manufacturers sending parts, samples, or finished goods internationally
What to include
- ✓Vendor/exporter and consignee/importer names and addresses
- ✓Detailed description of each item with HS tariff code
- ✓Country of origin for every line item
- ✓Quantity, unit price, and total value with the currency stated
- ✓Conditions and terms of sale (Incoterms)
- ✓Reason for export and number of packages with weights
- ✓For Canada shipments, the CCI-required fields (purchaser, transportation, exchange rate)
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for customs
- ✓ For shipments to Canada, use the Canada Customs Invoice (CCI) format or a commercial invoice with all CCI data fields.
- ✓ State the currency explicitly (USD, CAD) - customs uses it to calculate duties, and ambiguity causes delays.
- ✓ Declare country of origin per item; it determines duty rates and eligibility under trade agreements like USMCA.
- ✓ Never undervalue goods to reduce duties - it's illegal and can lead to fines, seizure, or shipment holds.
- ✓ Include accurate HS codes and gross/net weights so officials can verify and classify the shipment quickly.
Customs invoice FAQ
What is a Canada Customs Invoice (CCI)?
The CCI is a standardized document the Canada Border Services Agency uses to assess duties and taxes on commercial shipments into Canada. You can use the official CCI form or a commercial invoice that contains all the same required data fields, such as purchaser, country of origin, and value.
How is a customs invoice different from a commercial invoice?
They overlap heavily. A commercial invoice records the sale; a customs invoice (like the CCI) is specifically formatted for border authorities to assess duties and taxes. In many cases a complete commercial invoice satisfies customs, but some countries require their own format.
Do I need an HS code on a customs invoice?
Yes. The HS (Harmonized System) code classifies each product so customs can apply the correct duty rate. Use the destination country's required digit length - at least the 6-digit international code, with more digits for some countries.
What happens if my customs invoice is incomplete or inaccurate?
Missing or wrong information - bad HS codes, no country of origin, undeclared value - leads to clearance delays, reassessed duties, penalties, or seizure. Double-check every field, and have a customs broker review high-value or complex shipments.
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