Free Timesheet Invoice Template Invoice Template
A timesheet invoice bills a client straight from logged dates and hours, so the line between your time record and your bill disappears. Download our free timesheet invoice template in Word, Excel, PDF, Google Docs, and Google Sheets, enter each work date with its hours and rate, and the total calculates for you. It is perfect for self-employed pros and contractors who charge by the hour and need a transparent, audit-ready record.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Mon 6/1 - on-site work, 8.0 hrs @ $65/hr | 8 | $65.00 | $520.00 |
| Tue 6/2 - remote development, 6.5 hrs @ $65/hr | 6.5 | $65.00 | $422.50 |
| Wed 6/3 - client meetings, 4.0 hrs @ $65/hr | 4 | $65.00 | $260.00 |
| Thu 6/4 - testing and revisions, 7.0 hrs @ $65/hr | 7 | $65.00 | $455.00 |
| Fri 6/5 - overtime, 3.0 hrs @ $97.50/hr | 3 | $97.50 | $292.50 |
| Subtotal | $1,950.00 | ||
| Sales tax (8%) | $156.00 | ||
| Total | $2,106.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Self-employed contractors
- ✓Freelance developers and designers
- ✓Temporary and staffing workers
- ✓Consultants billing hourly
- ✓Bookkeepers and virtual assistants
What to include
- ✓Your business name, EIN, and contact info
- ✓Invoice number and the pay period covered
- ✓Client/project name and PO number if any
- ✓Each work date with hours and a short task note
- ✓Hourly rate (and separate overtime rate if used)
- ✓Total hours, subtotal, any tax, and amount due
- ✓Payment terms and approval/signature line
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for timesheet invoice template
- ✓ Record the date and a brief task description for every entry so clients can verify the work.
- ✓ Bill overtime or rush hours at a clearly stated higher rate on their own lines.
- ✓ Round time consistently (e.g., to the nearest quarter hour) and note your rounding policy.
- ✓ Submit on a regular cadence (weekly or biweekly) that matches the client's pay cycle.
- ✓ Keep your underlying timesheet attached or available; it backs up the invoice if questioned and helps at tax time.
Timesheet Invoice Template invoice FAQ
What is a timesheet invoice?
It is an invoice built directly from a time log, listing each work date, the hours spent, and the rate. It doubles as both your record of hours and the bill you send, making hourly billing transparent.
How do I bill overtime on a timesheet invoice?
List overtime hours on a separate line at your agreed premium rate (often 1.5x). Keeping it distinct from regular hours makes the higher charge clear and easy to approve.
Should I round my hours?
Many contractors round to the nearest 15 minutes (0.25 hr) for simplicity. Pick one method, apply it consistently, and state it on the invoice so clients know how time is tallied.
Do I need to attach the actual timesheet?
It is not required but strongly recommended for hourly work. An attached or referenced timesheet backs up your hours, speeds approval, and supports your records if the IRS or client asks.
Related invoice templates
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