Free Shipping Invoice Template Invoice Template
A shipping invoice bills a customer for the goods plus the freight, handling, and delivery charges to get them there. Download our free shipping invoice template in Word, Excel, PDF, Google Docs, and Google Sheets, add your items along with carrier, tracking, and freight costs, and send a complete bill the customer can match to their delivery. It keeps product charges and transport charges clearly separated.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Product - 12-pack widgets (SKU W-12) | 5 | $48.00 | $240.00 |
| Freight/shipping charge (carrier: UPS Ground) | 1 | $36.50 | $36.50 |
| Handling and packaging fee | 1 | $12.00 | $12.00 |
| Insurance on shipment (declared value) | 1 | $8.75 | $8.75 |
| Residential/liftgate delivery surcharge | 1 | $25.00 | $25.00 |
| Subtotal | $322.25 | ||
| Sales tax (8%) | $25.78 | ||
| Total | $348.03 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓E-commerce and online retailers
- ✓Wholesalers and distributors
- ✓Drop-shippers
- ✓Manufacturers shipping orders
- ✓Print-on-demand and fulfillment sellers
What to include
- ✓Your business name, EIN, and contact info
- ✓Invoice and order/PO numbers
- ✓Ship-to and bill-to addresses
- ✓Carrier name, service level, and tracking number
- ✓Itemized products with quantities and unit prices
- ✓Separate freight, handling, and insurance lines
- ✓Subtotal, sales tax, shipping total, and grand total
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for shipping invoice template
- ✓ List freight and handling as separate lines from the products so customers see exactly what shipping costs.
- ✓ Include the carrier and tracking number so the bill matches the delivery and reduces support questions.
- ✓ Know your state's rules: shipping charges are taxable in some states and exempt in others when stated separately.
- ✓ State the shipping terms (FOB Origin or FOB Destination) so it is clear who owns the goods in transit.
- ✓ Add insurance and surcharge lines (liftgate, residential, fuel) only when they actually apply to keep the bill accurate.
Shipping Invoice Template invoice FAQ
Is shipping taxable in the US?
It depends on the state. Some states tax separately stated shipping charges while others exempt them, and the rule can change if shipping is bundled with handling. Check your state's department of revenue for specifics.
What is the difference between a shipping invoice and a packing slip?
A shipping invoice is a bill that includes prices, taxes, and freight charges due. A packing slip lists only the items and quantities in the box, with no pricing, and is used to verify contents on delivery.
What does FOB mean on a shipping invoice?
FOB (Free On Board) defines who is responsible for goods in transit. FOB Origin means the buyer owns and insures the goods once shipped; FOB Destination means the seller bears that risk until delivery.
Should freight be a separate line item?
Yes. Listing freight, handling, and insurance separately from product cost makes the invoice transparent, simplifies sales tax treatment in states that exempt stated shipping, and reduces disputes.
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