Free Nanny Invoice Template Invoice Template
A free, professional nanny invoice template for in-home childcare providers, babysitters, and household nannies who bill families by the hour or week. Download it as Word, Excel, PDF, Google Docs, or Google Sheets and lay out regular hours, overtime, and reimbursed expenses clearly so parents know exactly what they are paying for. Add your hourly rate and pay period and send a tidy, professional bill.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Regular childcare hours (per hour) | 40 | $22.00 | $880.00 |
| Overtime hours (per hour) | 4 | $33.00 | $132.00 |
| Evening babysitting (per hour) | 6 | $25.00 | $150.00 |
| Activity and outing expenses reimbursed | 1 | $45.00 | $45.00 |
| Subtotal | $1,207.00 | ||
| Sales tax (8%) | $96.56 | ||
| Total | $1,303.56 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Full-time and part-time nannies
- ✓Babysitters and date-night sitters
- ✓Newborn and night nannies
- ✓Nanny-share providers
- ✓Household childcare managers
What to include
- ✓Family name and children cared for
- ✓Pay period covered (week or two weeks)
- ✓Regular hours and hourly rate
- ✓Overtime hours over 40 per week
- ✓Reimbursed expenses (activities, gas, supplies)
- ✓Paid time off or holiday hours, if any
- ✓Total due and payment due date
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for nanny invoice template
- ✓ Log regular hours and overtime separately, since household employees are typically owed time-and-a-half over 40 hours a week
- ✓ List reimbursed expenses like outings, snacks, or gas as their own non-taxable lines
- ✓ If you are paid on the books as a household employee, note that this invoice is a record and taxes are handled via payroll
- ✓ Track holiday or guaranteed-hours pay explicitly so there is no confusion at the end of the period
- ✓ Send the invoice on a consistent schedule, such as every Friday, so families can budget
Nanny Invoice Template invoice FAQ
Am I an employee or a contractor as a nanny?
The IRS generally treats nannies as household employees, not independent contractors, because the family controls the work. That usually means the family handles 'nanny taxes' (Social Security, Medicare) via payroll rather than issuing a 1099. This invoice serves as your hours record.
Do nanny services have sales tax?
No. Childcare is a personal service and is not subject to sales tax anywhere in the US. You only invoice for hours worked and any agreed expense reimbursements.
How does overtime work for nannies?
Under federal law, household employees who do not live in the home are owed overtime at 1.5 times their regular rate for hours over 40 in a week. Bill regular and overtime hours on separate lines so the math is clear.
How should reimbursed expenses appear?
List activity fees, gas, groceries, or craft supplies you paid for as separate reimbursement lines, not wages. Attach receipts when possible so the family can verify and so the amounts stay clearly non-taxable.
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