Free Tutor Invoice Template
A free, professional tutor invoice template for Australian private tutors. Download as Word, Excel, or PDF — for hourly tutoring, weekly packages, or term-based fees.
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Use InvoiceSonic's free generator — auto-calculate tax, prefill your details, and email the PDF straight to your client. No formatting needed.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Tutoring session — 1 hour | 4 | $70.00 | $280.00 |
| Session materials and worksheets | 1 | $15.00 | $15.00 |
| Subtotal | $295.00 | ||
| Sales tax (8%) | $23.60 | ||
| Total | $318.60 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Private tutors (maths, English, science)
- ✓Music and arts teachers
- ✓Languages tutors
- ✓University and HSC exam coaches
- ✓Online tutors using Zoom or Google Meet
What to include
- ✓Business name and ABN
- ✓Student/parent name
- ✓Session dates and number of sessions
- ✓Hourly rate or package fee
- ✓GST line (only if GST-registered)
- ✓Payment terms and methods
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for tutor
- ✓ Most tutors are not GST-registered (under the $75K threshold) — omit GST in that case
- ✓ Bill weekly for ongoing students for predictable cash flow
- ✓ For term-based packages, take payment upfront (e.g., $560 for 8 weeks)
- ✓ Include session dates on the invoice for clear records
- ✓ Online tutors should still issue invoices — same legal requirements apply
Tutor invoice FAQ
Do private tutors need to charge GST?
Only if your annual tutoring income exceeds $75,000. Most private tutors are well below this threshold — no GST line needed.
Do tutors need an ABN?
Yes for invoicing — without an ABN, clients (especially organisations) must withhold 47% PAYG. Sole-trader ABNs are free.
How do I bill term-based packages?
Either weekly (e.g., $70/week for 8 weeks) or upfront (one $560 invoice). Upfront protects against student dropouts mid-term.
What payment terms work for tutoring?
Net 7 to Net 14 for most parents/students. Many tutors require pre-payment for the next session if a previous one is unpaid.
Related invoice templates
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