Free Artist Invoice Template
A free, professional artist invoice template you can download as Word, Excel, PDF, or open in Google Docs and Sheets. Made for illustrators, painters, and commission artists, it covers concept fees, revision rounds, usage/licensing rights, and rush charges. Customize it for original work, digital commissions, or print sales.
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Try the live generator →What's on the artist invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Custom illustration — character commission | 1 | $450.00 | $450.00 |
| Additional revision round (beyond 2 included) | 1 | $75.00 | $75.00 |
| Commercial usage license | 1 | $250.00 | $250.00 |
| Rush delivery surcharge | 1 | $120.00 | $120.00 |
| High-resolution print file delivery | 1 | $40.00 | $40.00 |
| Subtotal | $935.00 | ||
| Sales tax (8%) | $74.80 | ||
| Total | $1,009.80 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Freelance illustrators and digital artists
- ✓Commission painters and portrait artists
- ✓Concept artists and character designers
- ✓Muralists and fine artists
- ✓Tattoo and custom-design artists
What to include
- ✓Project / commission title and description
- ✓Number of revision rounds included
- ✓Usage rights granted (personal vs. commercial)
- ✓Whether copyright transfers or you retain it
- ✓Deposit paid and balance due on delivery
- ✓File formats and resolution delivered
- ✓Rush fees and any kill-fee terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for artist
- ✓ Spell out usage rights — personal use and commercial licensing should be priced separately
- ✓ State how many revisions are included and the per-round fee for extras
- ✓ Take a non-refundable deposit (often 30–50%) before starting and note it on the invoice
- ✓ Clarify whether you retain copyright or the client receives full ownership
- ✓ Charge a clearly stated rush fee for tight deadlines instead of absorbing the cost
Artist invoice FAQ
Should I require a deposit for commissions?
Yes. Most commission artists collect a non-refundable deposit of 30–50% before starting work to protect their time, then bill the remaining balance on delivery.
How do I charge for usage or licensing rights?
Price the artwork and the rights separately. Personal use can be your base fee, while commercial, advertising, or merchandise usage commands an additional licensing line based on scope and reach.
Do I keep copyright after a commission?
Unless your contract transfers it, artists retain copyright by default in the US. State clearly on the invoice whether the client is buying a license to use the work or full ownership of the copyright.
Do I charge sales tax on artwork?
Sales of tangible artwork (prints, originals) are usually taxable, while purely digital or licensing services may or may not be, depending on your state. Check your local rules.
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