Agree the work before anyone picks up a tool.
A work order is what you agree before the tools come out: what the job is, what's included, who authorised it and what it costs. Getting that in writing is the difference between getting paid and arguing about scope later. Fill this in, send it, and turn it into an invoice when the work is finished.
Free · No signup · Turns into an invoice when the job's done
Work order, quote or invoice? — A quote wins the job, a work order authorises and scopes it, and an invoice collects the money. Most disputes start because the middle one was never written down.
Spell out what's included — and what isn't — before you start, so "I thought that was part of it" never costs you a day.
A work order records who approved the job and when, which is what you fall back on if the bill is questioned.
Itemise time and parts separately so the customer can see where the money actually goes.
When the job's done the same details roll into an invoice — no re-typing, no mismatched numbers.
Fill it in on your phone in the driveway rather than back at the office that evening.
No signup, no watermark, PDF out the other end.
Customer, site address, what's being done and when. Add the scope lines that matter — including exclusions.
Add labour and materials as separate lines so the total is defensible rather than a single lump figure.
Send the work order for approval before you start. When the job's finished, turn the same details into an invoice.
Turn the work order into an invoice and get it sent before you leave the site.
Create a free invoiceA work order is a written authorisation to carry out a specific job. It records the customer, the site, the scope of work, who approved it, and what it will cost. For trades and service businesses it sits between the quote and the invoice — the quote wins the work, the work order confirms exactly what was agreed before anyone starts.
A quote is an offer — a price you're willing to do the job for, which the customer can accept or decline. A work order is the instruction to proceed, usually after the quote is accepted. In practice the work order is the document that protects you, because it captures scope and authorisation, not just price.
Your business details, the customer and site address, a work order number, the date, a clear description of the work with any exclusions, labour and materials as separate lines, the total, and space for the customer to authorise it. Exclusions are the part most people leave off and most regret.
A signed or clearly accepted work order is generally strong evidence of what was agreed, though the legal position depends on your jurisdiction and the wider contract. It's not a substitute for legal advice — but written scope beats a verbal understanding every time a bill is disputed.
Yes — that's the point of doing it here. The customer, scope and pricing carry across, so when the job's complete you invoice from the same details instead of retyping them and risking a mismatch.
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