Free Consultant Invoice Template
A free, professional consultant invoice template for Australian business consultants. Download as Word, Excel, or PDF — formatted for hourly billing, day rates, project fees, and retainers.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Consulting — strategy session (per day) | 2 | $1,800.00 | $3,600.00 |
| Research and analysis | 8 | $250.00 | $2,000.00 |
| Report preparation and delivery | 1 | $500.00 | $500.00 |
| Travel and disbursements | 1 | $320.00 | $320.00 |
| Subtotal | $6,420.00 | ||
| Sales tax (8%) | $513.60 | ||
| Total | $6,933.60 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Management and strategy consultants
- ✓IT and technology consultants
- ✓HR and recruitment consultants
- ✓Marketing and growth consultants
- ✓Financial and operational advisors
What to include
- ✓Business name and ABN
- ✓Client name and engagement reference
- ✓Hourly rate, day rate, or fixed project fee
- ✓Hours/days worked with date breakdown
- ✓Expenses and disbursements (itemised)
- ✓GST line and total amount due
- ✓Payment terms (typically Net 14 or Net 30)
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for consultant
- ✓ Reference the engagement letter or SOW on every invoice
- ✓ For hourly billing, include a timesheet summary by date or workstream
- ✓ Itemise disbursements (travel, software, third-party costs) separately from fees
- ✓ For retainers, invoice on the 1st of the month for that month's work
- ✓ Send invoices weekly or fortnightly to keep cash flow steady
Consultant invoice FAQ
Do consultants need to charge GST?
If your turnover is over $75,000 per year, yes. Most established consultants are GST-registered. The template includes a 10% GST line you can remove if not applicable.
Should I bill hourly or by project?
Hourly suits open-ended work; fixed-fee suits well-scoped projects. Day rates work for workshop or executive-coaching engagements. The template handles all three — just adjust the line items.
How do I invoice for travel and expenses?
List travel, accommodation, and other disbursements as separate line items at cost (or with a small markup if your engagement letter allows). Always attach receipts for expenses over $100.
What payment terms should consultants use?
Net 14 for SMB clients, Net 30 for corporate. For long engagements, invoice fortnightly or monthly rather than at the end — protects your cash flow.
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