Free Notary Invoice Template
A free, professional notary invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Built for notaries and loan-signing agents to itemize per-signature notarial fees, travel for mobile work, and printing, while staying within your state's maximum fee schedule.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Notarization — per signature/seal | 4 | $15.00 | $60.00 |
| Mobile travel fee | 1 | $45.00 | $45.00 |
| Loan signing appointment (full package) | 1 | $150.00 | $150.00 |
| Document printing & scan-backs | 1 | $25.00 | $25.00 |
| After-hours / weekend surcharge | 1 | $30.00 | $30.00 |
| Subtotal | $310.00 | ||
| Sales tax (8%) | $24.80 | ||
| Total | $334.80 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Mobile notaries public
- ✓Loan signing agents
- ✓Notaries serving law firms and title companies
- ✓Real estate closing notaries
- ✓Remote online notarization (RON) providers
What to include
- ✓Your name, commission number, and commission expiration date
- ✓Client or hiring party (title company, signer, firm)
- ✓Date and location of the notarial act
- ✓Per-act notarial fee within your state's statutory cap
- ✓Travel fee for mobile appointments listed separately
- ✓Number of signatures and documents notarized
- ✓Printing, scan-back, or RON technology fees
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for notary
- ✓ Keep the statutory per-act notarial fee separate from travel and convenience fees, since states cap the notarial fee but not always the travel charge
- ✓ List your commission number and expiration so title companies can verify your status
- ✓ Itemize printing and scan-backs separately for loan-signing packages
- ✓ Add a clearly labeled after-hours or weekend surcharge rather than inflating the base fee
- ✓ Track the number of signatures notarized for your journal and the invoice
Notary invoice FAQ
Can I charge whatever I want for notarizations?
No. Each state sets a maximum statutory fee per notarial act. You can charge travel and convenience fees on top, but the notarial act itself must stay within your state's cap. List them as separate line items.
Should travel fees be separate from notary fees?
Yes. Because states regulate the per-act notarial fee but generally not travel, keeping them on separate lines keeps you compliant and makes the breakdown clear to clients.
Do I need my commission number on the invoice?
Including your commission number and expiration date is good practice. Title companies and signing services often require it to verify your active status before paying.
Are notary services subject to sales tax?
Notarial acts are typically a service and exempt from sales tax in most states, but printing or shipping add-ons may be taxable. Check your state rules and itemize accordingly.
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