Property Management Invoice Template

Free Property Management Invoice Template & Generator

Property managers handle money on behalf of owners, so an invoice or owner statement has to be transparent and easy to reconcile. Itemise your management fees, letting fees, and any maintenance coordination charges separately, and always reference the property address and the statement period so an owner can match the document to the right asset and month. Where you have arranged repairs or tradespeople, show those costs distinctly from your own fees, ideally with the relevant invoices attached or referenced. Inspection fees, advertising, and lease renewal charges each warrant their own line. Australian agencies registered for GST should display the 10 per cent component separately and carry their ABN, with fees usually deducted from rent received and detailed on a monthly statement. With InvoiceSonic you can produce a clear, professional property management invoice for free, using the template and generator to export a tidy PDF with no signup required.

Property Management invoice template preview — GST-ready tax invoice for Australian property management businesses

Preview of the property management invoice template — create or download yours free.

Word (.docx)
Microsoft Word · Google Docs
Excel (.xlsx)
Auto-calculates totals & tax
PDF
Print-ready, fixed layout
Google Docs
Open & make a copy
Google Sheets
Open & make a copy

Why Property Management Professionals Choose InvoiceSonic

Industry-specific invoicing tools designed for Property Management

Industry-Specific Templates

Pre-built templates tailored for Property Management with common line items and payment terms.

Fast Invoice Creation

Create professional Property Management invoices in under 2 minutes with our streamlined interface.

GST Compliant

Automatic GST calculations ensure your Property Management invoices meet Australian tax requirements.

Professional Branding

Add your logo and customize colors to match your Property Management business brand.

Client Management

Keep track of all your Property Management clients and their payment history in one place.

Recurring Billing

Perfect for Property Management businesses with ongoing service contracts and subscriptions.

Common Services for Property Management

Typical services you can include on your Property Management invoices:

  • ✓ Residential property management
  • ✓ Rent collection & disbursement
  • ✓ Maintenance coordination
  • ✓ Routine inspections
  • ✓ Lease renewals & rent reviews

Average Invoice Value: $6000 | Payment Terms: 50% upfront, 50% on completion

Typical Line Items on Property Management Invoices

Common billable items property management businesses include on invoices:

  • ✓ Management fee — % of rent (monthly)
  • ✓ Letting fee — new tenancy
  • ✓ Lease renewal fee
  • ✓ Maintenance coordination fee
  • ✓ Annual inspection report

Invoicing Tips for Property Management

  • ✓ Invoice management fees monthly with owner statement attached
  • ✓ Separate letting fee from first month management on new properties
  • ✓ Pass through maintenance with supplier invoice reference
  • ✓ Show GST on fees separately from rent disbursements

Common Property Management Invoicing Mistakes to Avoid

  • ✓ Deducting fees from rent without clear owner statement
  • ✓ Charging letting fee before lease commencement
  • ✓ Not itemizing maintenance markup policy if applied
  • ✓ Missing property address on multi-property owner invoices

Property Management Invoicing FAQ

What should I include on a Property Management invoice?

Your Property Management invoice should include your ABN, business details, client information, detailed line items for services or products, payment terms (typically 50% upfront, 50% on completion), GST breakdown, and total amount due.

How do I price my Property Management services?

The average invoice value for Property Management is $6000. Consider your experience, market rates, overhead costs, and the value you provide when setting prices for your services.

What payment terms are standard in Property Management?

Most Property Management businesses use payment terms of 50% upfront, 50% on completion. However, you can adjust based on your relationship with the client and cash flow needs.

Can I create recurring invoices for Property Management clients?

Yes! InvoiceSonic allows you to set up recurring invoices for regular Property Management clients. This is perfect for ongoing contracts, maintenance agreements, or subscription-based services.

Property Management Invoice Template — Locations & Related

Property Management by city (AU)

Property Management by country

Other industries

Need a different format? Browse our complete template library or try our free invoice generator.