Free NDIS Invoice Template Invoice Template
A free, professional NDIS-style disability support invoice template you can download as Word, Excel, PDF, Google Docs, or Google Sheets. Built for support workers and care providers billing for personal care, community access, and support coordination by the hour. Itemize support categories, dates, and participant details so plan managers and self-managed clients can approve and pay without delay.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Personal care / daily living support (per hour) | 10 | $38.00 | $380.00 |
| Community access and participation (per hour) | 6 | $36.00 | $216.00 |
| Support coordination (per hour) | 2 | $65.00 | $130.00 |
| Travel / transport with participant (per mile) | 40 | $0.67 | $26.80 |
| Provider travel time between clients (per hour) | 1 | $30.00 | $30.00 |
| Subtotal | $782.80 | ||
| Sales tax (8%) | $62.62 | ||
| Total | $845.42 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent disability support workers
- ✓Registered care and support providers
- ✓Support coordinators
- ✓Allied health and therapy assistants
- ✓In-home and community care agencies
What to include
- ✓Participant name and reference/plan number
- ✓Support category for each line item
- ✓Service dates and hours delivered
- ✓Hourly rate per support type
- ✓Travel time and mileage
- ✓Provider name, ABN/EIN, and contact details
- ✓Plan-manager remit-to and Net 14 terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for ndis invoice template
- ✓ Match each line to its support category and reference number so the plan manager can map it to the right budget.
- ✓ Log the exact date and hours for every session — funders reconcile invoices against rostered support.
- ✓ Bill participant travel and provider travel-between-clients as separate lines; they're funded differently.
- ✓ Keep your hourly rates within published support limits so claims aren't rejected for overcharging.
- ✓ Send invoices promptly on Net 14 since plan managers process on tight cycles and budgets reset.
NDIS Invoice Template invoice FAQ
How should I bill different support categories?
List each support type — personal care, community access, coordination — on its own line with its date, hours, and rate. This lets the plan manager allocate each charge to the correct funding category in the participant's plan.
What details must a support-services invoice include?
Include the participant's name and reference number, the support category, service dates and hours, your hourly rate, and your business name with ABN or EIN. Plan managers reject invoices missing the participant reference or category.
Can I charge for travel?
Often yes, within funded limits. Bill time you travel with the participant and mileage separately from provider travel time between clients, and keep each within the published rate caps so the claim isn't denied.
What payment terms work for plan-managed clients?
Net 14 is common since plan managers process claims on regular cycles. Send invoices promptly with the participant reference and a clear remit-to so the plan manager can pay you directly from the participant's budget.
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