Free Numbers (Apple) Invoice Template
A free invoice template that works beautifully in Apple Numbers, plus Excel, Word, PDF, Google Docs, and Google Sheets. Open it on your Mac, iPad, or iPhone, type over the sample line items, and the totals and tax recalculate automatically. Export to PDF straight from Numbers when it's time to send.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Professional services (per hour) | 10 | $75.00 | $750.00 |
| Project setup fee | 1 | $150.00 | $150.00 |
| Materials & supplies | 1 | $120.00 | $120.00 |
| Travel / mileage | 1 | $45.00 | $45.00 |
| Subtotal | $1,065.00 | ||
| Sales tax (8%) | $85.20 | ||
| Total | $1,150.20 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Mac, iPad, and iPhone users
- ✓Freelancers working in Apple's iWork suite
- ✓Small business owners on macOS
- ✓Consultants who prefer Numbers over Excel
- ✓Anyone invoicing without paid software
What to include
- ✓Your business name, address, and EIN
- ✓Client name and billing address
- ✓Invoice number and date
- ✓Itemized services with quantity and unit price
- ✓Auto-calculating subtotal, tax, and total
- ✓Payment terms (Net 15 / Net 30)
- ✓Accepted payment methods
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for numbers (apple)
- ✓ Use Numbers' built-in SUM and tax formulas so totals update as you type
- ✓ Keep the table as a single Numbers table so PDF export stays clean
- ✓ Save a copy as a Numbers template to reuse for every client
- ✓ Export to PDF before sending — most clients can't open .numbers files
- ✓ Lock header rows so your branding stays in place when you duplicate the sheet
Numbers (Apple) invoice FAQ
Can I open this invoice template in Apple Numbers?
Yes. The template is built to work in Numbers on Mac, iPad, and iPhone, and it's also provided in Excel and Google Sheets formats so you can use whichever app you prefer.
How do I send a Numbers invoice to a client?
Export it to PDF from Numbers (File > Export To > PDF). Sending a .numbers file directly can be a problem because most clients on Windows can't open it.
Do the totals calculate automatically?
Yes. The template uses spreadsheet formulas, so the subtotal, sales tax, and grand total recalculate automatically whenever you change a quantity or price.
Is Apple Numbers free?
Numbers is free on all modern Apple devices. Combined with this free template, you can create and send professional invoices at no cost.
Related invoice templates
Prefer a specific format? Word invoice template · Excel invoice template · PDF invoice template · Google Docs invoice template · All invoice templates