Free Personal Trainer Invoice Template
A free, professional personal trainer invoice template for Australian PTs. Download as Word, Excel, or PDF — for per-session billing, multi-session packages, and recurring online coaching plans.
Download the personal trainer invoice template
Or build it online in 60 seconds
Use InvoiceSonic's free generator — auto-calculate tax, prefill your details, and email the PDF straight to your client. No formatting needed.
Try the live generator →What's on the personal trainer invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Personal training session — 1 hour | 4 | $95.00 | $380.00 |
| Program design and check-in | 1 | $50.00 | $50.00 |
| Subtotal | $430.00 | ||
| Sales tax (8%) | $34.40 | ||
| Total | $464.40 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent personal trainers
- ✓Online fitness coaches
- ✓Group fitness instructors
- ✓Strength and conditioning coaches
- ✓Mobile/in-home PTs
What to include
- ✓Business name and ABN
- ✓Client name
- ✓Session dates or package details
- ✓Per-session rate or package price
- ✓GST line (only if registered)
- ✓Payment terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for personal trainer
- ✓ Package deals (e.g., 10 sessions for $850) improve retention and upfront cash flow
- ✓ Most PTs are not GST-registered (under $75K) — no GST line
- ✓ Bill weekly for ongoing clients, monthly for retainer-style coaching
- ✓ For online coaching, separate program design from check-in calls
- ✓ Direct debit setup reduces invoice chasing for recurring clients
Personal Trainer invoice FAQ
Do personal trainers need to charge GST?
Only if your annual income exceeds $75,000. Most independent PTs are below this threshold.
Should I sell session packages?
Yes — packages of 5, 10, or 20 sessions improve retention and let you bill upfront. The template handles both single sessions and packages.
How do online coaches invoice?
Same as in-person — list the coaching package, sessions included, and payment terms. Most online coaches bill monthly retainers.
Can I use this template for group classes?
Yes — adjust the line items to "group session × N attendees" or use a flat group rate.
Related invoice templates
Prefer a specific format? Word invoice template · Excel invoice template · PDF invoice template · Google Docs invoice template · All invoice templates