Electrical invoicing software should bill materials, electrician and apprentice hours, and permit and inspection fees on separate lines, so the customer can see what a panel upgrade actually cost. Below is a filled 200-amp panel-upgrade invoice for $2,524.70 and a checklist for electricians choosing software.
Worked electrical invoice · iPhone and web · 0% of your payments
A filled invoice for upgrading a 100-amp service to a 200-amp panel, with an $800 deposit.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 200A main breaker panel, 40-space | 1 | $420.00 | $420.00 |
| Circuit breakers (8 standard, 4 AFCI/GFCI) | 1 | $310.00 | $310.00 |
| Service entrance cable, meter hub, ground rods and clamps | 1 | $265.00 | $265.00 |
| Licensed electrician labor | 8 h | $110.00 | $880.00 |
| Apprentice labor | 8 h | $55.00 | $440.00 |
| Permit and inspection fee (pass-through) | 1 | $150.00 | $150.00 |
| Subtotal | $2,465.00 | ||
| Sales tax, 6% on materials only ($995.00) | $59.70 | ||
| Total | $2,524.70 | ||
| Less deposit received Oct 14 | -$800.00 | ||
| Balance due by Nov 7 | $1,724.70 |
Example rates, not recommended prices. Whether electrical labor and materials are taxable depends on your state and on whether the work is a repair or a permanent improvement to the property. Check your state's revenue department.
Electrical contractors dispatching crews usually need a field-service suite such as Jobber (from $49 a month) or Housecall Pro (from $79 a month, October 2026). A solo electrician who quotes and invoices can use InvoiceSonic, free to start or A$19 a month for Pro, without dispatch or GPS.
Electrician invoice template · Best invoicing software for contractors
Enter the actual job details, review the totals and preview your invoice. You can start without an account. Downloads follow the free-tool limits; saving, tracked sending and reminders are available with an account.
Save materials, labor rates and permit fees, and reuse them on every job.
Clients accept the quote online; convert it to the invoice and deduct the deposit.
Put the permit number and inspection date on the invoice so it is easy to approve.
Sent, viewed, paid and overdue status in one list.
Up to three reminders at 7, 14 and 30 days overdue.
Add your own card payment link or bank details. InvoiceSonic takes nothing.
Create the job invoice now, then save the customer, status and reminder workflow when you are ready.
Start the 7-day trialSeparate lines for materials and each labor rate, permit and inspection fields, flexible sales tax, quotes that convert to invoices, deposits, mobile sending and automatic reminders.
It depends on your state. Some tax materials only, some tax repair labor, and some treat permanent improvements as contractor jobs where you pay tax on materials. Check your state's revenue department.
Your business name and license number, the customer and job address, invoice number and date, itemized materials and labor, permit and inspection details, sales tax, deposits, the balance due and payment instructions.
Yes. InvoiceSonic has an iPhone app and works in any mobile browser.
No. InvoiceSonic takes 0% of what your customer pays. Put your own payment link (Stripe, PayPal, Square, Venmo and so on) or bank details on the invoice; that provider's own fees still apply to card payments.
No. InvoiceSonic has a native iPhone and iPad app and a web app. On Android, open invoicesonic.com in Chrome and add it to your home screen; it is the same account.
Electrician invoice template · Best invoicing software for contractors · Plumbing invoicing software · Quote and invoice software · Progress billing · Invoice tracker
A useful billing system starts with an invoice the customer can verify. Set up the job details, agree the charging basis and check the balance before you automate follow-up.
Separate fault finding from the authorised repair or installation. Identify the equipment, circuits or areas included in the accepted scope. If diagnosis reveals additional work, record the customer’s approval before adding it to the invoice.
Include the service address, job number, visit date and relevant equipment or circuit reference. Check the legal billing name and delivery contact against the accepted work. Keep the approved scope, labour record, parts schedule and relevant completion-document references available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
Diagnosis, supplied parts and installation are visible as separate charges. This is a billing example, not a technical safety checklist; required certificates and inspections remain separate from the invoice.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Fault-finding labour | 2 | 90.00 | 180.00 |
| Replacement fitting — approved supply | 3 | 45.00 | 135.00 |
| Installation labour | 1 | 90.00 | 90.00 |
| Example subtotal | 405.00 | ||
Grouping all fittings into ‘materials’ makes quantities difficult to verify. Use a clear description and quantity, and distinguish a supplied item from labour that was already included in the quoted installation price.
Send the invoice to the party responsible for the approved work, which may differ from the site contact. If payment is waiting on a completion document, confirm the missing reference and provide it through the appropriate process.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.