Plumbing invoicing software should turn a service call into an itemized invoice before you leave the driveway: service call fee, labor hours, parts, permit and disposal, with sales tax applied the way your state requires. Below is a filled water-heater invoice for $1,990.02 and a checklist to judge any tool, including ours.
Worked plumbing invoice · iPhone and web · 0% of your payments
A filled invoice for replacing a 50-gallon gas water heater, with a $500 deposit taken when the job was booked.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service call and diagnosis | 1 | $95.00 | $95.00 |
| 50-gallon gas water heater, 6-year warranty | 1 | $1,150.00 | $1,150.00 |
| Expansion tank, gas flex connector and fittings | 1 | $86.00 | $86.00 |
| Licensed plumber labor | 3.5 h | $125.00 | $437.50 |
| Haul-away and disposal of old heater | 1 | $60.00 | $60.00 |
| Permit fee (pass-through) | 1 | $75.00 | $75.00 |
| Subtotal | $1,903.50 | ||
| Sales tax, 7% on parts only ($1,236.00) | $86.52 | ||
| Total | $1,990.02 | ||
| Less deposit received Oct 20 | -$500.00 | ||
| Balance due by Nov 11 | $1,490.02 |
Example rates, not recommended prices. Sales tax rules for plumbing vary by state: some tax parts only, some tax repair labor too, and some treat installation into a home as a contractor job where you pay tax on materials and don't charge it. Check your state's revenue department.
If you dispatch several plumbers, a field-service suite earns its price: Jobber starts at $49 a month and Housecall Pro at $79 a month (October 2026, monthly billing). A one- or two-truck plumbing business that quotes, invoices and chases payment can do that in InvoiceSonic, free to start or A$19 a month for Pro, with no dispatch or GPS.
Plumber invoice template · Best invoicing software for contractors
Enter the actual job details, review the totals and preview your invoice. You can start without an account. Downloads follow the free-tool limits; saving, tracked sending and reminders are available with an account.
Save your service call fee, labor rate and common parts, then reuse them on every invoice.
Clients accept the quote online; convert it to an invoice and deduct the deposit.
So the homeowner, landlord or property manager can match it to the work.
Sent, viewed, paid and overdue status in one list.
Up to three reminders at 7, 14 and 30 days overdue.
Add your own card payment link or bank and Zelle details. InvoiceSonic takes nothing.
Create the job invoice now, then save the customer, status and reminder workflow when you are ready.
Start the 7-day trialSeparate lines for the service call, labor and parts, saved rates, flexible sales tax, deposits, the job address, mobile sending and automatic reminders. Dispatch and GPS are only needed if you run several plumbers.
It depends on the state. Some states tax only the parts, some tax repair labor as well, and some treat installation into a home as a contractor job where the plumber pays tax on materials instead. Check your state's revenue department.
Your business name and license number if your state requires it, the customer and job address, invoice number and date, itemized service call, labor and parts, sales tax, any deposit, the balance due and how to pay.
Yes. InvoiceSonic has an iPhone app and works in any mobile browser, so the invoice goes out before you leave.
No. InvoiceSonic takes 0% of what your customer pays. Put your own payment link (Stripe, PayPal, Square, Venmo and so on) or bank details on the invoice; that provider's own fees still apply to card payments.
No. InvoiceSonic has a native iPhone and iPad app and a web app. On Android, open invoicesonic.com in Chrome and add it to your home screen; it is the same account.
Plumber invoice template · Best invoicing software for contractors · Electrical invoicing software · Quote and invoice software · Invoice tracker · Deposit invoice
A useful billing system starts with an invoice the customer can verify. Set up the job details, agree the charging basis and check the balance before you automate follow-up.
For a service call, explain what the call-out fee includes and when additional labour starts. For a bathroom renovation or installation, use the agreed deposit and completion stages. Record emergency or after-hours charges before the work so the invoice does not introduce a surprise surcharge.
Include the service address, work-order number, visit date and the fixture or system worked on. Check the legal billing name and delivery contact against the accepted work. Keep the authorised repair, labour record, parts used and any relevant completion photos available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The call-out and additional labour are separate so the customer can see they are not paying twice for the same time. Replace the example descriptions with the actual repair and parts supplied.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Call-out and initial assessment | 1 | 90.00 | 90.00 |
| Repair labour beyond included assessment | 2 | 85.00 | 170.00 |
| Replacement valve and fittings | 1 | 65.00 | 65.00 |
| Example subtotal | 325.00 | ||
Writing only ‘plumbing work’ makes an invoice hard to approve, especially when a landlord pays for a tenant’s repair. Identify the property and completed repair without including unnecessary private information about the occupant.
Check whether the person who booked the visit is also the payer. Send the job reference and any agreed approval evidence to the correct contact. Save frequently used service descriptions, but review quantities and parts every time you reuse them.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.