Turn a signed BOL into an invoice before the next load.
A trucking invoice is only payable when the broker can match it to the load. InvoiceSonic keeps the BOL or PRO number, lane, loaded miles, fuel surcharge and accessorials on one clear invoice and tracks the balance through Net 30 or quick pay.
Built for owner-operators and truck drivers · Mobile and web · No InvoiceSonic transaction fee
One record from agreed work to payment — Bill linehaul by mile or flat load rate, plus fuel surcharge and documented accessorials. Keep the BOL, PRO or load number, pickup and delivery dates, lane and carrier MC/DOT number on the invoice so the client can approve it without asking what the charge covers.
Enter the actual job details, review the totals and preview your invoice. You can start without an account. Downloads follow the free-tool limits; saving, tracked sending and reminders are available with an account.
Reuse the descriptions owner-operators and truck drivers actually bill: loaded miles, rate per mile, fuel surcharge, detention, lumper reimbursement, layover and tarping. Totals and tax recalculate automatically.
Carry the agreed scope into the invoice and show deposits or staged payments separately, rather than rebuilding the price from memory.
Put the BOL, PRO or load number, pickup and delivery dates, lane and carrier MC/DOT number on the invoice so the customer, broker or bookkeeper can match it quickly.
Track sent, viewed, partially paid, paid and overdue invoices from one list instead of cross-checking email and a spreadsheet.
State Net 30 for standard broker payment or the agreed quick-pay/factoring terms; if the balance passes that date, a polite reminder can go out automatically.
Add bank transfer, PayID, Venmo, Zelle, Cash App or PayPal details. InvoiceSonic never takes a percentage of the invoice.
Choose the customer and carry across the agreed price, scope and BOL, PRO or load number, pickup and delivery dates, lane and carrier MC/DOT number.
Add loaded miles, rate per mile, fuel surcharge, detention, lumper reimbursement, layover and tarping; show tax, deposits and any approved variation as separate lines.
Set Net 30 for standard broker payment or the agreed quick-pay/factoring terms, send the invoice while the job is current, and follow the status until payment is recorded.
The document should make the commercial history obvious to both owner-operators and truck drivers and their customer.
Takeaway: The strongest invoice mirrors the accepted scope, proves which job it belongs to and leaves one unambiguous balance to pay.
Create the job invoice now, then save the customer, status and reminder workflow when you are ready.
Start the 7-day trialIt should support linehaul by mile or flat load rate, plus fuel surcharge and documented accessorials, reusable customers and line items, tax calculation, clear payment terms, delivery status, partial-payment tracking and overdue reminders. A full accounting or dispatch suite is optional; the billing workflow is not.
Include both parties, a unique invoice number, issue and due dates, BOL, PRO or load number, pickup and delivery dates, lane and carrier MC/DOT number, and itemised charges such as loaded miles, rate per mile, fuel surcharge, detention, lumper reimbursement, layover and tarping. Show tax, payments already received and the remaining balance separately.
Yes. InvoiceSonic works in a mobile browser and on iPhone and iPad, so you can create and send the invoice close to the work instead of batching it later.
Yes. Record payments against the invoice, keep the remaining balance visible and use sent, viewed, paid and overdue status to decide the next action.
No. InvoiceSonic does not take a percentage of the invoice. A third-party card processor may charge its own fee; bank transfer and supported local payment rails can provide a lower-cost option.
A useful billing system starts with an invoice the customer can verify. Set up the job details, agree the charging basis and check the balance before you automate follow-up.
Match the invoice to the agreed load rate and separately authorised accessorial charges. State the units for waiting time, distance or extra stops. Use the rate confirmation or customer agreement to determine what is included in the base transport price.
Include the load number, pickup and delivery dates, route and customer or broker reference. Check the legal billing name and delivery contact against the accepted work. Keep the agreed rate, proof of delivery and approval or supporting records for additional charges available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The base load is charged once. Detention and the additional stop are separate, traceable items. These figures are illustrative, not freight-rate guidance; use the actual rate agreement and required evidence.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Transport — load reference LD104 | 1 | 900.00 | 900.00 |
| Approved detention hours | 2 | 55.00 | 110.00 |
| Agreed additional stop | 1 | 65.00 | 65.00 |
| Example subtotal | 1,075.00 | ||
Omitting the load number or proof of delivery can leave an otherwise correct invoice unmatched. Check the payer’s submission requirements before sending, including whether a portal or specific email address is required.
If the broker reports missing paperwork, resend the relevant evidence against the original invoice number. Keep the payment record distinct from delivery completion: a delivered load does not mean the associated invoice is paid.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.