Free Trucking Invoice Template Invoice Template
A free, professional trucking invoice template you can download as Word, Excel, PDF, or Google Sheets. Pre-formatted with the load details, mileage, fuel surcharge, and accessorial charges owner-operators and carriers bill on every haul.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Linehaul - flatbed load (per mile) | 850 | $2.85 | $2,422.50 |
| Fuel surcharge (FSC) | 1 | $312.50 | $312.50 |
| Detention - loading/unloading (per hour over 2 hrs free) | 3 | $75.00 | $225.00 |
| Lumper fee reimbursement | 1 | $185.00 | $185.00 |
| Tarping / load securement | 1 | $100.00 | $100.00 |
| Subtotal | $3,245.00 | ||
| Sales tax (8%) | $259.60 | ||
| Total | $3,504.60 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Owner-operator truck drivers
- ✓Small fleet carriers
- ✓Freight brokers billing shippers
- ✓Hotshot haulers
- ✓Box truck and local delivery operators
What to include
- ✓BOL (Bill of Lading) number and PRO number
- ✓Origin and destination with pickup/delivery dates
- ✓Loaded miles and rate per mile
- ✓Fuel surcharge calculation
- ✓Accessorials (detention, lumper, tarp, layover)
- ✓Carrier MC/DOT number and EIN
- ✓Net 30 or quick-pay terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for trucking invoice template
- ✓ Always reference the load's BOL and PRO number so brokers can match your invoice to their dispatch records and pay faster.
- ✓ Itemize the fuel surcharge separately from linehaul - most broker rate cons require it broken out.
- ✓ Attach the signed BOL and any lumper receipts; missing proof of delivery is the #1 reason trucking invoices get held.
- ✓ Note your factoring company's remit-to address if you factor, so the broker pays the right party.
- ✓ Bill detention in hourly increments and cite the free-time terms from the rate confirmation to avoid disputes.
Trucking Invoice Template invoice FAQ
What is a fuel surcharge and how do I show it on a trucking invoice?
A fuel surcharge (FSC) compensates for diesel price swings above a base rate. List it as its own line item, separate from your per-mile linehaul, since brokers and shippers reconcile it against the rate confirmation.
Do I charge sales tax on freight hauling?
Interstate freight transportation is generally not subject to state sales tax, but rules vary for intrastate hauls and accessorial services. Confirm with your state's department of revenue or your accountant.
What payment terms are standard in trucking?
Net 30 is the broker norm, but many carriers use a factoring company or quick-pay (2-3 day payment for a small fee) to keep cash flowing between loads.
What documents should I send with my trucking invoice?
Include the signed Bill of Lading (proof of delivery), the rate confirmation, and receipts for any lumper or accessorial charges. Most brokers won't process payment without the signed BOL.
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