Free Airbnb Host Invoice Template
A free, professional invoice template for Airbnb and short-term rental hosts, available as Word, Excel, PDF, Google Docs, or Google Sheets. Itemize nightly rates, cleaning fees, extra-guest charges, and lodging tax for guests who need a receipt for business travel or a damage/extra-services bill. Add your property name and host details and send.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Nightly rate (per night) | 4 | $165.00 | $660.00 |
| Cleaning fee | 1 | $95.00 | $95.00 |
| Extra guest fee (per guest, per night) | 2 | $25.00 | $50.00 |
| Pet fee | 1 | $60.00 | $60.00 |
| Occupancy / lodging tax | 1 | $78.00 | $78.00 |
| Subtotal | $943.00 | ||
| Sales tax (8%) | $75.44 | ||
| Total | $1,018.44 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Airbnb and Vrbo short-term rental hosts
- ✓Vacation rental property managers
- ✓Hosts billing guests for business-travel receipts
- ✓Owners charging for damages or late checkout
- ✓Co-hosts handling guest invoicing
What to include
- ✓Property name and address
- ✓Check-in and check-out dates
- ✓Number of nights and nightly rate
- ✓Cleaning, pet, and extra-guest fees
- ✓Occupancy / lodging / transient tax
- ✓Total nights and total guests
- ✓Reservation or confirmation code
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for airbnb host
- ✓ Itemize the cleaning fee separately — guests expect to see it broken out
- ✓ List occupancy or transient lodging tax on its own line, since rates vary by city
- ✓ Include check-in/check-out dates and the reservation code for the guest's records
- ✓ Provide a receipt-style invoice for business travelers who need to expense the stay
- ✓ Bill damages or extra services on a separate invoice from the nightly stay charges
Airbnb Host invoice FAQ
Why would an Airbnb host send an invoice?
Guests traveling for business often need an itemized receipt to expense their stay, and hosts may also invoice for damages, late checkout, or extra services not collected through the platform.
How do I handle occupancy tax on the invoice?
List the occupancy, lodging, or transient tax as its own line item, since rates differ by city and county. Note that Airbnb may already collect and remit it in some jurisdictions.
Should cleaning fees be itemized?
Yes. Showing the cleaning fee as a separate line from the nightly rate is standard and makes the total easy for guests to understand and expense.
Can I bill a guest directly outside the platform?
For incidentals like damages or extra services you may invoice directly, but the primary reservation payment should run through the booking platform per its terms of service.
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