Free Actor Invoice Template Invoice Template
A free actor invoice template for performers and voice talent, available in Word, Excel, PDF, and Google Docs. Built with day-rate, session-fee, and usage/buyout line items so stage and screen actors can bill productions and agencies cleanly.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Day rate — on-camera principal | 1 | $1,200.00 | $1,200.00 |
| Voice-over session (per spot) | 1 | $450.00 | $450.00 |
| Usage / buyout (broadcast, 1 year) | 1 | $800.00 | $800.00 |
| Fitting / rehearsal (half day) | 1 | $300.00 | $300.00 |
| Overtime (per hour beyond 8) | 2 | $150.00 | $300.00 |
| Subtotal | $3,050.00 | ||
| Sales tax (8%) | $244.00 | ||
| Total | $3,294.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓On-camera and film actors
- ✓Voice-over artists
- ✓Stage and theater performers
- ✓Commercial and print models
- ✓Background and extra talent
What to include
- ✓Production/project name and shoot date
- ✓Role and day rate or session fee
- ✓Usage, buyout, or residual terms
- ✓Agent commission and agency details
- ✓Union (SAG-AFTRA) status and ID if applicable
- ✓Overtime and additional-day rates
- ✓W-9/EIN or SSN for 1099 reporting
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for actor invoice template
- ✓ Separate your performance day rate from usage/buyout — productions pay extra for broadcast, digital, or extended-term rights.
- ✓ If you're represented, note the agency and the commission so payment routing is clear.
- ✓ Indicate SAG-AFTRA vs. non-union status; union jobs follow scale and have their own payment processors.
- ✓ Bill overtime and additional shoot days as distinct lines using your stated hourly and daily rates.
- ✓ Provide a W-9 with your EIN or SSN since productions issue 1099s — list your tax ID on the invoice to avoid payment delays.
Actor Invoice Template invoice FAQ
What is a usage or buyout fee on an actor invoice?
It's a separate charge for the right to use your performance — by media (broadcast, web), region, and time period. It's billed on top of your session/day rate; the template includes a dedicated line.
How do actors handle agent commission on invoices?
Note the agency and commission rate (often 10–20%). Many productions pay the agency directly, who then deducts commission and pays you. List the details so routing is clear.
Do actors get a 1099?
Yes — non-employee acting work over $600 is reported on a 1099-NEC. Include your EIN or SSN on the invoice and provide a W-9 so the production can issue it.
Should actors charge sales tax?
Performance services are generally not subject to sales tax. Confirm with your state, but most acting and voice-over work is exempt.
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