Free Bakery Invoice Template
A free, professional bakery invoice template available as Word, Excel, PDF, Google Docs, or Google Sheets. Built for bakeries and custom-cake makers, it handles per-dozen pricing, custom cake tiers, decorating labor, and delivery. Perfect for wholesale orders, wedding cakes, and large catering trays.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Custom tiered wedding cake (serves 100) | 1 | $650.00 | $650.00 |
| Assorted cupcakes (per dozen) | 6 | $36.00 | $216.00 |
| Custom decorating / fondant work (per hour) | 3 | $45.00 | $135.00 |
| Delivery & on-site cake setup | 1 | $75.00 | $75.00 |
| Rental — cake stand & display | 1 | $30.00 | $30.00 |
| Subtotal | $1,106.00 | ||
| Sales tax (8%) | $88.48 | ||
| Total | $1,194.48 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Custom cake and dessert studios
- ✓Wholesale bakeries supplying cafes
- ✓Wedding and event cake designers
- ✓Home-based cottage bakers
- ✓Cupcake and specialty pastry shops
What to include
- ✓Order description and flavors/fillings
- ✓Quantity by unit (dozen, tier, serving count)
- ✓Pickup or delivery date and time
- ✓Decorating and custom-design labor
- ✓Deposit paid and balance due
- ✓Allergen notes (nuts, gluten, dairy)
- ✓Delivery, setup, and rental fees
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for bakery
- ✓ Price baked goods per dozen or per serving and show the unit clearly
- ✓ List decorating labor separately — custom fondant and piping take time worth billing
- ✓ Collect a deposit for custom and wedding cakes and note the non-refundable portion
- ✓ Record allergen information on the order for liability and customer safety
- ✓ Charge separately for delivery and on-site setup of tiered cakes
Bakery invoice FAQ
Is bakery food taxable?
It depends on the state and whether items are sold for immediate consumption. Many states exempt unheated baked goods sold 'to go' but tax single servings eaten on-site. Check your state's grocery vs. prepared-food rules.
How much deposit should I take for a wedding cake?
Custom-cake makers commonly take a 25–50% non-refundable deposit at booking to reserve the date and cover ingredient costs, with the balance due before pickup or delivery.
Should I price cupcakes by the dozen or individually?
By the dozen is standard for bakery orders and wholesale, but show the unit price clearly so customers understand the math when they order multiple dozen.
Do I need to list allergens on the invoice?
It isn't legally required on every invoice, but noting major allergens (nuts, gluten, dairy, eggs) on custom orders protects you and helps customers with dietary needs.
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