Free Caregiver Invoice Template Invoice Template
A free, professional caregiver invoice template for in-home aides, personal care assistants, and senior-care providers who bill clients or families by the hour, shift, or day. Download it as Word, Excel, PDF, Google Docs, or Google Sheets and itemize care hours, overnight stays, and mileage with care and clarity. Add your rate and Net 15 terms and send a respectful, easy-to-read statement.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Personal care assistance (per hour) | 36 | $28.00 | $1,008.00 |
| Overnight care shift (per night) | 4 | $180.00 | $720.00 |
| Medication reminders and light housekeeping (per hour) | 8 | $24.00 | $192.00 |
| Transportation to appointments (per mile) | 40 | $0.70 | $28.00 |
| Subtotal | $1,948.00 | ||
| Sales tax (8%) | $155.84 | ||
| Total | $2,103.84 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓In-home caregivers and aides
- ✓Personal care assistants (PCAs)
- ✓Senior and elder-care providers
- ✓Companion-care companions
- ✓Private-duty home health aides
What to include
- ✓Client name and family/payer contact
- ✓Care period and dates of service
- ✓Hourly care rate and total hours
- ✓Overnight or live-in shift charges
- ✓Mileage for appointments and errands
- ✓Description of care duties provided
- ✓Net 15 terms and accepted payment methods
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for caregiver invoice template
- ✓ Separate hourly care, overnight shifts, and transportation so families and any payer can see each cost clearly
- ✓ Note the dates and hours of each visit so the invoice doubles as a care log
- ✓ Bill mileage for appointment and errand driving as its own line rather than rolling it into your rate
- ✓ If a long-term care insurer or agency reimburses, include the client ID or claim number they require
- ✓ Keep duty descriptions respectful and specific (bathing, meals, mobility) so services are documented for everyone involved
Caregiver Invoice Template invoice FAQ
Is in-home caregiving taxed with sales tax?
No. Personal and companion care is a service and is not subject to sales tax in the US. You invoice for care hours, shifts, and reimbursable mileage only.
Am I an independent contractor or a household employee?
It depends on who controls the work. If a family directs your schedule and duties, the IRS may treat you as a household employee handled via payroll. If you operate independently across several clients, you are likely a contractor who receives a 1099-NEC for clients paying $600 or more.
Can families use this invoice for long-term care insurance?
Often yes. Many long-term care policies reimburse private caregivers if the invoice shows dates, hours, services provided, and the caregiver's details. Add the policy or claim number the insurer requests.
How should I bill overnight or live-in care?
Bill overnight care as a flat per-night shift rate rather than hourly, and list it on its own line. Live-in arrangements often use a daily rate; either way, keep it separate from standard hourly care.
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