Free Janitorial Invoice Template Invoice Template
A free, professional janitorial invoice template available as Word, Excel, PDF, Google Docs, or Google Sheets. Built for commercial cleaning companies billing offices, retail, and facilities for recurring service plus periodic deep cleans. Itemize your monthly contract, square footage, and add-on tasks so facility managers can approve and pay each month with no questions.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Recurring office cleaning — nightly service (monthly) | 1 | $1,450.00 | $1,450.00 |
| Restroom sanitation and restocking (per month) | 1 | $280.00 | $280.00 |
| Floor care — strip, wax, and buff (per sq ft) | 2000 | $0.35 | $700.00 |
| Carpet extraction cleaning (per sq ft) | 1500 | $0.25 | $375.00 |
| Consumables — paper, soap, and liners | 1 | $120.00 | $120.00 |
| Subtotal | $2,925.00 | ||
| Sales tax (8%) | $234.00 | ||
| Total | $3,159.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Commercial cleaning companies
- ✓Office and corporate janitorial services
- ✓Retail and facility cleaning crews
- ✓Medical and dental office cleaners
- ✓Post-construction and deep-clean providers
What to include
- ✓Facility name, address, and square footage
- ✓Service period and frequency (nightly, weekly)
- ✓Recurring contract amount
- ✓Periodic tasks (floor care, windows, carpets)
- ✓Consumables and supplies provided
- ✓Insurance/bonding note and EIN
- ✓PO number and Net 30 terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for janitorial invoice template
- ✓ Bill the recurring contract as one flat monthly line and add periodic deep cleans separately so the base is predictable.
- ✓ Note service frequency (nightly, 3x/week) so the facility manager sees what the monthly rate covers.
- ✓ Itemize floor care, window, and carpet work by square foot since these are usually outside the standard contract.
- ✓ List consumables (paper, soap, liners) as their own line so cost changes are transparent to the client.
- ✓ Reference the customer's PO number and mention your bonding/insurance — commercial clients require both.
Janitorial Invoice Template invoice FAQ
Do janitorial companies charge sales tax?
Several states tax commercial cleaning and janitorial services while others exempt them; consumables you supply may be taxable separately. Itemize supplies apart from service labor and apply sales tax per your state's cleaning-service rules.
How do I bill a recurring janitorial contract?
Charge a flat monthly amount covering the scheduled cleanings, then add periodic services like floor stripping or carpet extraction as separate lines. Invoice on the same date each month with a PO reference and Net 30 terms.
Should supplies be billed separately?
Often yes. Many contracts have the client reimburse consumables (paper towels, soap, liners) at cost or a markup on their own line. This keeps your service rate stable when supply prices change.
Why include bonding and insurance on the invoice?
Commercial facilities require their cleaning vendor to be bonded and insured, since crews work in their space after hours. Noting your coverage and policy on the invoice reassures the facility manager and supports your professional rate.
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