Free PC Repair Invoice Template Invoice Template
A free, professional PC repair invoice template for computer technicians, repair shops, and custom-build pros who bill for diagnostics, labor, and hardware. Download it as Word, Excel, PDF, Google Docs, or Google Sheets and itemize the bench fee, repair labor, replacement parts, and tune-up services on one clear bill. Add your hourly rate, warranty terms, and Net 15 for fast, professional invoicing.
Download the pc repair invoice template invoice template
Or build it online in 60 seconds
Use InvoiceSonic's free generator — auto-calculate tax, prefill your details, and email the PDF straight to your client. No formatting needed.
Try the live generator →What's on the pc repair invoice template invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Bench diagnostic fee | 1 | $45.00 | $45.00 |
| Hardware repair labor (per hour) | 1 | $90.00 | $90.00 |
| Replacement part — power supply 650W | 1 | $79.00 | $79.00 |
| Thermal repaste and dust cleanup | 1 | $55.00 | $55.00 |
| OS reinstall and driver setup | 1 | $110.00 | $110.00 |
| Subtotal | $379.00 | ||
| Sales tax (8%) | $30.32 | ||
| Total | $409.32 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓PC repair shops
- ✓Custom PC builders
- ✓Independent computer technicians
- ✓Gaming-rig and overclocking specialists
- ✓On-site/mobile PC support pros
What to include
- ✓Customer name and contact
- ✓PC make/model or build spec and serial
- ✓Reported problem and diagnosis
- ✓Bench/diagnostic fee
- ✓Labor hours and replacement parts
- ✓OS reinstall, cleanup, or tune-up services
- ✓Net 15 terms and repair warranty period
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for pc repair invoice template
- ✓ Record the PC's make/model or build spec and serial number so the invoice matches the exact machine
- ✓ Separate the bench fee from repair labor; many shops credit the bench fee toward an approved repair
- ✓ Itemize hardware parts (PSU, RAM, GPU, drives) with quantities so customers see parts versus labor
- ✓ State a clear warranty (e.g., 30-90 days on the repair) on the invoice to reduce callbacks
- ✓ For custom builds, list each component on its own line so the customer has a full record for warranties and upgrades
PC Repair Invoice Template invoice FAQ
Do I charge sales tax on PC repair?
Parts and hardware are taxable in most states. Repair labor may or may not be taxable depending on your state, and some states tax the whole job when parts are involved. Tax the parts lines and confirm whether your state also taxes labor.
Is the diagnostic fee credited toward the repair?
Many shops apply the bench/diagnostic fee toward the cost of an approved repair. State your policy on the invoice; if you credit it, show the deduction so the customer sees the benefit.
What warranty should a PC repair carry?
A common standard is 30 to 90 days on the parts and labor for the specific repair. New hardware also carries its own manufacturer warranty. Note both on the invoice so the customer knows what is covered and for how long.
Will business clients issue a 1099?
Business clients paying you $600 or more in a year as a contractor may request a W-9 and issue a 1099-NEC unless you operate as a corporation. Keep your EIN on file for commercial accounts.
Related invoice templates
Prefer a specific format? Word invoice template · Excel invoice template · PDF invoice template · Google Docs invoice template · All invoice templates