Create professional invoices tailored for property management businesses in Canada. Our free invoice generator combines property management-specific formatting with Canada's GST/HST compliance and CAD support.
An example of what your invoice could look like (sample figures).
Canada Property Management
BN 584-948-118
TAX INVOICE
#INV-3584
Bill to
Sample Client — Canada
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Residential property management | 1 | $9,500.00 | $9,500.00 |
| Rent collection & disbursement | 4 | $8,500.00 | $34,000.00 |
| Maintenance coordination | 3 | $3,000.00 | $9,000.00 |
Typical property management services billed in Canada:
Canada requires these fields on a valid invoice:
GST/HST: 5% GST (varies with HST)
Currency: CAD ($)
Business registration: BN
A property management invoice in Canada must include: your BN, business details, client information, unique invoice number, date, itemized property management services, GST/HST at 5% GST (varies with HST) (if registered), amounts in CAD, and payment terms.
In Canada, property management services are typically subject to GST/HST at 5% GST (varies with HST). Registration thresholds vary. Once registered, you must charge GST/HST and show it separately on all invoices.
Standard payment terms for property management businesses in Canada are 50% upfront, 50% on completion. The average invoice value in this industry is approximately $6000. Always clearly state your payment terms on every invoice.
Browse the Property Management invoice template hub or try our free invoice generator.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Identify the property and the service your business actually supplied. Separate agreed management or service fees from approved reimbursable costs. Keep funds held for clients and payments made directly to contractors distinct from your own invoiced revenue.
Include the property reference, management agreement or work order and service period. Check the legal billing name and delivery contact against the accepted work. Keep the fee agreement, service record and approval for reimbursable costs available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
This example shows a fixed service fee, not a commission calculation or client-money statement. Use the actual agreement and an appropriate accounting process for commissions or funds held for others.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Agreed property-service fee — monthly period | 1 | 250.00 | 250.00 |
| Approved reimbursable cost | 1 | 60.00 | 60.00 |
| Example subtotal | 310.00 | ||
Using an occupant’s name as the payer without checking the agreement can send the bill to the wrong party. Confirm the legal billing entity and property reference.
If one customer has multiple properties, keep each charge traceable to its property and period. InvoiceSonic’s invoice tracker is not a trust-accounting or property-management system.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.