Create professional invoices tailored for graphic design businesses in Canada. Our free invoice generator combines graphic design-specific formatting with Canada's GST/HST compliance and CAD support.
An example of what your invoice could look like (sample figures).
Canada Graphic Design
BN 472-059-382
TAX INVOICE
#INV-9472
Bill to
Sample Client — Canada
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Logo & brand identity | 1 | $1,250.00 | $1,250.00 |
| Print design (brochures, flyers) | 1 | $3,958.33 | $3,958.33 |
| Social media graphics | 1 | $2,500.00 | $2,500.00 |
Typical graphic design services billed in Canada:
Canada requires these fields on a valid invoice:
GST/HST: 5% GST (varies with HST)
Currency: CAD ($)
Business registration: BN
A graphic design invoice in Canada must include: your BN, business details, client information, unique invoice number, date, itemized graphic design services, GST/HST at 5% GST (varies with HST) (if registered), amounts in CAD, and payment terms.
In Canada, graphic design services are typically subject to GST/HST at 5% GST (varies with HST). Registration thresholds vary. Once registered, you must charge GST/HST and show it separately on all invoices.
Standard payment terms for graphic design businesses in Canada are Net 14 days. The average invoice value in this industry is approximately $2500. Always clearly state your payment terms on every invoice.
Browse the Graphic Design invoice template hub or try our free invoice generator.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Name the design deliverable, included concepts and revision allowance. Separate the design fee from purchased assets, printing or production costs. A new concept after approval is different from a correction inside the agreed revision round; record the distinction before billing extra work.
Include the project name, approved deliverable, milestone and proposal reference. Check the legal billing name and delivery contact against the accepted work. Keep the accepted brief, revision approvals and delivery record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The agreed milestone and authorised extra revisions are separately visible. Substitute the actual deliverable, such as a layout, illustration or room scheme. Do not describe a draft as a completed final delivery.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Approved design milestone | 1 | 650.00 | 650.00 |
| Additional revision hours — approved | 2 | 70.00 | 140.00 |
| Example subtotal | 790.00 | ||
Leaving asset licences or production purchases unnamed can make them look like additional design fees. Explain what was purchased and whether it was included in the original scope.
Confirm the approver has accepted the billed stage and the finance contact has the correct reference. Keep ownership and usage terms in the engagement agreement; an invoice description should not silently change them.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.