Purchase Order Generator

Create a clear, professional purchase order in minutes. Add buyer and supplier details, line items, tax, delivery instructions, and terms, then print or save it as a PDF—no signup required.

What a complete purchase order includes

  • Unique PO number and order date
  • Buyer and supplier names, addresses, and contacts
  • Item descriptions, quantities, unit prices, tax, and total
  • Delivery instructions and requested date
  • Payment terms, notes, and authorization

A purchase order is not proof of payment. Keep it with the supplier quote, delivery record, and final invoice.

The free interactive tool is available above when JavaScript loads. No signup is required.

How to create a purchase order

Give every PO a unique number, enter the buyer and supplier legal details, and describe each product or service precisely. Add quantities, agreed unit prices, tax, delivery location, required date, and payment terms. Review the total and have an authorized person approve it before sending.

  1. The buyer creates and approves a purchase order.
  2. The supplier accepts and fulfills it.
  3. The buyer checks the delivery.
  4. The supplier creates an invoice referencing the PO number.
  5. The buyer matches the PO, receipt, and invoice before payment.

Frequently asked questions

What is a purchase order?

A purchase order, or PO, is a document a buyer sends to a supplier to request goods or services at stated quantities, prices, and terms. The supplier later sends an invoice for payment.

What should a purchase order include?

Include a unique PO number and date, buyer and supplier details, item descriptions, quantities, prices, delivery instructions, payment terms, tax, and an authorized contact.

Is a purchase order legally binding?

A purchase order may become a binding contract when a supplier accepts it, depending on its wording and local law. Make sure your terms and approval process are clear.

Is a purchase order the same as an invoice?

No. A buyer issues a purchase order before or during an order; a supplier issues an invoice to request payment after supplying goods or services.

How should I number purchase orders?

Use unique, sequential numbers such as PO-1001, PO-1002, and PO-1003. A consistent prefix helps distinguish purchase orders from invoices and quotes.

Can I save this purchase order as a PDF?

Yes. Choose Print / save PDF, then select Save as PDF in your browser's print dialog. The purchase order is generated locally in your browser.

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General information only; reviewed August 2026.