Free Cleaning Invoice Template
A free, professional cleaning invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Set up for house cleaners and janitorial services to bill per visit, hourly, or per square foot, with lines for deep cleans, recurring service, and add-ons.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Standard house cleaning (per visit) | 1 | $130.00 | $130.00 |
| Deep clean — first-time service | 1 | $95.00 | $95.00 |
| Inside oven & refrigerator | 1 | $45.00 | $45.00 |
| Interior window cleaning | 1 | $40.00 | $40.00 |
| Supplies & equipment fee | 1 | $15.00 | $15.00 |
| Subtotal | $325.00 | ||
| Sales tax (8%) | $26.00 | ||
| Total | $351.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Residential house cleaners
- ✓Janitorial and office-cleaning companies
- ✓Move-in/move-out cleaning services
- ✓Airbnb and short-term-rental turnover cleaners
- ✓Maid-service franchises
What to include
- ✓Business name, address, and EIN
- ✓Client name and service address
- ✓Service date and type (standard, deep, move-out)
- ✓Per-visit, hourly, or square-foot rate
- ✓Add-on tasks (oven, windows, laundry)
- ✓Recurring schedule and frequency discount
- ✓Sales tax where cleaning is taxable
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for cleaning
- ✓ Charge a higher rate for the first-time deep clean, then a lower recurring rate
- ✓ List add-ons like oven, fridge, and windows separately so clients can opt in
- ✓ Offer a frequency discount for weekly or biweekly recurring service
- ✓ Set a flat rate for move-out cleans where condition is unpredictable
- ✓ State your cancellation policy and any lockout/trip fee on the invoice
Cleaning invoice FAQ
Should I bill cleaning per visit or hourly?
Per-visit flat rates work well for recurring residential cleans, while hourly billing suits unpredictable or first-time jobs. Many cleaners quote flat and adjust for deep cleans.
Is house cleaning subject to sales tax?
Cleaning services are taxable in some states and exempt in others. Check your state's rules and add a sales-tax line where required.
Why charge more for the first clean?
A first-time or deep clean takes longer because of built-up grime, so a higher initial rate is standard. Subsequent recurring visits are quicker and billed at a lower maintenance rate.
How do I handle cancellations?
Set a cancellation window (often 24-48 hours) and a fee for late cancellations or lockouts, then state the policy on the invoice and your service agreement.
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