Free Cleaning Invoice Template Invoice Template
A free, professional cleaning invoice template you can download as Word, Excel, PDF, or edit in Google Docs and Sheets. Pre-built with the recurring-service lines, square-footage notes, and supply charges that house cleaners and janitorial companies bill every week.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Standard house cleaning (up to 2,000 sq ft) | 1 | $150.00 | $150.00 |
| Deep clean add-on (baseboards, inside appliances) | 1 | $85.00 | $85.00 |
| Interior window cleaning | 8 | $6.00 | $48.00 |
| Eco-friendly cleaning supplies | 1 | $20.00 | $20.00 |
| Carpet spot treatment | 2 | $15.00 | $30.00 |
| Subtotal | $333.00 | ||
| Sales tax (8%) | $26.64 | ||
| Total | $359.64 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent house cleaners
- ✓Maid service companies
- ✓Commercial janitorial crews
- ✓Move-in/move-out cleaning specialists
- ✓Airbnb turnover cleaners
What to include
- ✓Service address and square footage
- ✓Cleaning frequency (one-time, weekly, biweekly)
- ✓Itemized rooms or areas cleaned
- ✓Supplies and equipment charges
- ✓Sales tax where cleaning services are taxable
- ✓Recurring billing schedule and next visit date
- ✓Cancellation/lockout policy reference
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for cleaning invoice template
- ✓ List recurring clients on a biweekly or monthly cycle so you can auto-generate identical invoices and only adjust add-ons.
- ✓ Separate flat-rate cleaning from per-window or per-room add-ons so clients see exactly what the extra charge covers.
- ✓ Note whether you supply products or the client does — it affects your pricing and avoids supply disputes.
- ✓ Charge a documented lockout or same-day cancellation fee as its own line item rather than burying it in the base rate.
- ✓ For commercial accounts, reference the cleaning contract number and the service month to speed up Net 30 AP approval.
Cleaning Invoice Template invoice FAQ
Should I charge sales tax on cleaning services?
It depends on your state. States like Texas, Connecticut, and New York tax residential or commercial cleaning, while many others exempt it. Check your state Department of Revenue and apply the correct rate to taxable lines only.
How do I invoice recurring cleaning clients?
Set a fixed flat rate per visit and bill on a consistent cycle (weekly, biweekly, or monthly). Reuse the same template each period and only add or remove one-time deep-clean or add-on lines.
Flat rate or hourly for cleaning invoices?
Most residential cleaners use a flat per-visit rate so clients know the cost up front, while commercial and post-construction jobs are often billed hourly. The template supports both — use quantity as hours for hourly work.
What payment terms work for cleaning businesses?
Residential clients typically pay on the day of service or Net 7. Commercial accounts usually run Net 15 or Net 30. State your terms and any late fee clearly near the total.
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