Free Cleaning Invoice Template Invoice Template
A free, professional cleaning invoice template you can download as Word, Excel, PDF, or edit in Google Docs and Sheets. Pre-built with the recurring-service lines, square-footage notes, and supply charges that house cleaners and janitorial companies bill every week.
Download the cleaning invoice template invoice template
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Try the live generator →What's on the cleaning invoice template invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Standard house cleaning (up to 2,000 sq ft) | 1 | $150.00 | $150.00 |
| Deep clean add-on (baseboards, inside appliances) | 1 | $85.00 | $85.00 |
| Interior window cleaning | 8 | $6.00 | $48.00 |
| Eco-friendly cleaning supplies | 1 | $20.00 | $20.00 |
| Carpet spot treatment | 2 | $15.00 | $30.00 |
| Subtotal | $333.00 | ||
| Sales tax (8%) | $26.64 | ||
| Total | $359.64 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent house cleaners
- ✓Maid service companies
- ✓Commercial janitorial crews
- ✓Move-in/move-out cleaning specialists
- ✓Airbnb turnover cleaners
What to include
- ✓Service address and square footage
- ✓Cleaning frequency (one-time, weekly, biweekly)
- ✓Itemized rooms or areas cleaned
- ✓Supplies and equipment charges
- ✓Sales tax where cleaning services are taxable
- ✓Recurring billing schedule and next visit date
- ✓Cancellation/lockout policy reference
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for cleaning invoice template
- ✓ List recurring clients on a biweekly or monthly cycle so you can auto-generate identical invoices and only adjust add-ons.
- ✓ Separate flat-rate cleaning from per-window or per-room add-ons so clients see exactly what the extra charge covers.
- ✓ Note whether you supply products or the client does — it affects your pricing and avoids supply disputes.
- ✓ Charge a documented lockout or same-day cancellation fee as its own line item rather than burying it in the base rate.
- ✓ For commercial accounts, reference the cleaning contract number and the service month to speed up Net 30 AP approval.
Cleaning Invoice Template invoice FAQ
Should I charge sales tax on cleaning services?
It depends on your state. States like Texas, Connecticut, and New York tax residential or commercial cleaning, while many others exempt it. Check your state Department of Revenue and apply the correct rate to taxable lines only.
How do I invoice recurring cleaning clients?
Set a fixed flat rate per visit and bill on a consistent cycle (weekly, biweekly, or monthly). Reuse the same template each period and only add or remove one-time deep-clean or add-on lines.
Flat rate or hourly for cleaning invoices?
Most residential cleaners use a flat per-visit rate so clients know the cost up front, while commercial and post-construction jobs are often billed hourly. The template supports both — use quantity as hours for hourly work.
What payment terms work for cleaning businesses?
Residential clients typically pay on the day of service or Net 7. Commercial accounts usually run Net 15 or Net 30. State your terms and any late fee clearly near the total.
Related invoice templates
Prefer a specific format? Word invoice template · Excel invoice template · PDF invoice template · Google Docs invoice template · All invoice templates
A practical guide to cleaning billing
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Agree what this invoice covers
Specify the property, rooms or areas covered and whether the visit is routine, deep cleaning or an end-of-tenancy service. Record extras such as oven cleaning or carpet treatment separately where they were not included in the package.
Give the payer enough context
Include the property address, visit dates, booking number and service type. Check the legal billing name and delivery contact against the accepted work. Keep the agreed checklist, completed visits and approval for additional tasks available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
Worked cleaning invoice example
Two completed routine visits and one agreed extra are billed. Replace visit counts with actual completed work and handle cancellations according to the booking agreement.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Routine cleaning visits | 2 | 95.00 | 190.00 |
| Approved oven clean | 1 | 45.00 | 45.00 |
| Example subtotal | 235.00 | ||
Avoid this billing mistake
Billing the tenant instead of the agency or landlord named on the booking can delay payment. Check the responsible payer and property reference, especially when one agent manages several sites.
Follow up on the right record
For recurring work, reconcile completed visits before copying a previous invoice. If a client raises a quality concern, record the resolution and any agreed adjustment rather than silently changing an issued invoice.
Before you send
- Match the line items and quantities to the accepted scope and approved changes.
- Check the invoice number, issue date, explicit due date and the property address, visit dates, booking number and service type.
- Apply only the tax treatment relevant to your business and location; check current local requirements if unsure.
- Keep earlier billing separate from actual payments. Verify the outstanding amount and payment instructions.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.