Free Florist Invoice Template Invoice Template
A free, professional florist invoice template you can download as Word, Excel, PDF, or Google Docs. Pre-formatted with arrangements, event flowers, delivery, and setup charges that florists bill for weddings, events, and daily orders.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Bridal bouquet - seasonal mix | 1 | $185.00 | $185.00 |
| Centerpiece arrangements (per table) | 12 | $65.00 | $780.00 |
| Ceremony / altar floral installation | 1 | $450.00 | $450.00 |
| Delivery and on-site setup | 1 | $125.00 | $125.00 |
| Rental items (vases, arches) and pickup | 1 | $90.00 | $90.00 |
| Subtotal | $1,630.00 | ||
| Sales tax (8%) | $130.40 | ||
| Total | $1,760.40 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Retail flower shops
- ✓Wedding and event florists
- ✓Event and floral designers
- ✓Funeral and sympathy florists
- ✓Subscription and corporate flower providers
What to include
- ✓Client name and event/delivery date
- ✓Recipient and delivery address
- ✓Arrangement descriptions and quantities
- ✓Flower types and color palette
- ✓Delivery, setup, and breakdown fees
- ✓Rental items and deposit/retainer received
- ✓Sales tax and balance due date
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for florist invoice template
- ✓ Describe arrangements by type, size, and color palette so the client knows exactly what they're getting and you avoid 'that's not what I pictured' disputes.
- ✓ Collect a retainer or deposit for weddings and events (often 25-50%) and show it as a credit on the final invoice.
- ✓ List delivery, setup, and breakdown as separate lines from the flowers - event clients want to see labor distinctly from product.
- ✓ Note that seasonal flower availability may require substitutions of equal value, and put that clause on the invoice.
- ✓ Charge sales tax on tangible flowers and rentals; itemize rental items with a return/pickup note since those are deposits, not sales.
Florist Invoice Template invoice FAQ
Do florists charge sales tax?
Yes. Flowers and arrangements are tangible goods, so sales tax generally applies. For deliveries to another state, special interstate florist tax rules may apply - confirm with your state and your wire service.
How much deposit should a florist take for a wedding?
A 25-50% non-refundable retainer is common to secure the date and cover sourcing. Show the deposit as a credit on the final invoice, with the balance typically due before the event.
What if a flower isn't available on the event date?
Floral availability is seasonal. Include a substitution clause stating you may swap blooms of equal value and similar look, so weather or supply issues don't cause a dispute.
Should delivery and setup be separate from the flowers?
Yes. Listing delivery, setup, and breakdown as their own lines separates labor from product, which clients expect for events and keeps your pricing transparent.
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