Get plan managers paying you on time, every week.
NDIS invoicing software for independent support workers, therapists and small providers who bill plan managers and self-managed participants. Save each participant with their NDIS number and plan manager, add support item numbers from the 2026-27 Pricing Schedule, mark lines GST-free and send recurring invoices for regular shifts. Start free with no account.
Plan-managed and self-managed participants · ABN and GST-free lines · AUD
NDIA-managed participants are claimed in the portal — For NDIA-managed participants you don't send an invoice: registered providers submit a payment request in the myplace provider portal. InvoiceSonic is for the invoices you send to plan managers and self-managed participants.
Enter the actual job details, review the totals and preview your invoice. You can start without an account. Downloads follow the free-tool limits; saving, tracked sending and reminders are available with an account.
Keep each participant's full name, NDIS number and plan manager's email, so every invoice names the right person and reaches the right inbox.
Put the item number and name, date, hours and rate on each line, and reuse the supports you deliver every week.
Show qualifying supports as GST-free, or leave GST off entirely if you're not registered.
Prepare a weekly or fortnightly invoice for each participant, then check the dates and hours before it goes out.
Know when a plan manager has opened the invoice, record payments and let automatic reminders chase anything overdue.
Numbers run in sequence automatically, so you never trigger a duplicate-claim rejection by reusing one.
Plan managers can only pay providers with an active ABN, so set it up once with your BSB and account number.
Enter the participant's full name and NDIS number, and the plan manager's details or the self-managed participant's email.
Use the support item number from the current Pricing Schedule, the date, hours and a rate at or below the price limit.
Email the invoice, see when it's opened and record the payment. Invoice within 14 days of the support to avoid delays.
Independent support workers and small providers usually choose between a template, a focused invoicing app and full NDIS practice management software. The right one depends on how many participants you support and whether any of them are NDIA-managed.
Plan-managed and self-managed participants are paid from your invoices. NDIA-managed participants need portal claims, which only registered providers can make.
Weekly shifts for the same participants call for saved details and recurring invoices, not a fresh template each time.
Staff rostering, case notes and portal bulk uploads justify practice management software. A sole support worker rarely needs them.
Open tracking and automatic reminders matter when a plan manager or self-managed participant pays late.
A general comparison of the three approaches, not of specific vendors.
| Word or Excel template | InvoiceSonic | NDIS practice management software | |
|---|---|---|---|
| Price | Free | Free to start; Pro A$19/mo | Usually priced per user or per participant |
| NDIA portal claims | No | No (plan- and self-managed only) | Often included |
| Support item numbers | Typed by hand each time | Per line, reusable | Usually built in from the price list |
| Recurring invoices and reminders | No | Yes | Varies by product |
| Best for | The odd one-off invoice | Independent support workers and small providers billing plan managers | Registered providers with staff and NDIA-managed participants |
If you're an independent support worker or a small provider billing plan managers and self-managed participants, a focused invoicing tool does the job at a fraction of the cost of practice management software. Move up to a full NDIS platform when you need rostering, case notes or NDIA portal claims.
NDIS rules from ndis.gov.au and the NDIS Pricing Schedule 2026-27, checked 9 October 2026.
Start with the free generator, then save participants and set up recurring invoices when you're ready.
Create an NDIS invoiceYes. Independent support workers mostly invoice plan managers and self-managed participants, so they need saved participants, support item numbers, GST-free lines and recurring invoices rather than a full practice management system. InvoiceSonic covers those and is free to start.
No. NDIA-managed participants are claimed by registered providers through the myplace provider portal. InvoiceSonic creates and tracks the invoices you send to plan managers and self-managed participants.
You need an active ABN to be paid from plan-managed funds. Self-managed participants can pay a supplier without an ABN if the supplier gives them a Statement by a supplier.
Put the item number and name at the start of each line description, for example 01_011_0107_1_1 Assistance With Self-Care Activities – Standard – Weekday Daytime, then the date, hours and rate. Use the 2026-27 Pricing Schedule; old item numbers are a common reason for rejection.
You can create and download your first invoice free without an account, and a free account saves 3 invoices a month. Pro is A$19 a month for unlimited invoices, recurring invoices and reminders.
NDIS invoice template · Support worker invoice template · Sole trader invoicing software · ABN invoice template · Recurring invoices