Free Truck Invoice Template
A free, professional truck invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Built for owner-operators and trucking companies to bill freight by the mile or load, with lines for fuel surcharge, detention, lumper fees, and accessorials.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Line haul (per mile) | 620 | $2.40 | $1,488.00 |
| Fuel surcharge (per mile) | 620 | $0.35 | $217.00 |
| Detention / waiting time (per hour) | 2 | $65.00 | $130.00 |
| Lumper fee (loading/unloading) | 1 | $150.00 | $150.00 |
| Extra stop-off charge | 1 | $75.00 | $75.00 |
| Subtotal | $2,060.00 | ||
| Sales tax (8%) | $164.80 | ||
| Total | $2,224.80 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Owner-operator truckers
- ✓Trucking and freight carriers
- ✓Hotshot and expedited haulers
- ✓Dump-truck and hauling operators
- ✓Box-truck and last-mile delivery drivers
What to include
- ✓Carrier name, address, MC and DOT numbers
- ✓Broker or shipper name and billing address
- ✓Load/pro number and BOL reference
- ✓Origin, destination, and total miles
- ✓Rate per mile or flat load rate
- ✓Fuel surcharge, detention, and lumper fees
- ✓Net 30 terms and remittance/factoring details
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for truck
- ✓ Reference the load number and BOL so brokers can match the invoice to the rate confirmation
- ✓ List the fuel surcharge as a separate per-mile line so it's clear and adjustable
- ✓ Bill detention and lumper fees with supporting receipts to get reimbursed
- ✓ Include your MC and DOT numbers for broker verification and quick payment
- ✓ Note if the invoice is assigned to a factoring company for remittance
Truck invoice FAQ
What documents should I attach to a freight invoice?
Attach the signed bill of lading (BOL), the rate confirmation, and receipts for lumper or detention charges. Brokers typically require these before paying.
How do truckers usually get paid?
Brokers commonly pay on Net 30 terms, though many owner-operators use a factoring company to get paid within a day or two. Note the remittance address or factoring assignment on the invoice.
What is a fuel surcharge and how is it billed?
A fuel surcharge offsets fuel-price swings and is usually billed as a separate per-mile rate on top of the line-haul rate, so it can flex with diesel prices.
Do I charge sales tax on freight?
Interstate freight transportation is generally not subject to sales tax, though rules vary for intrastate hauls and accessorials. Check your state and keep your MC/DOT info on the invoice.
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