Free Auto Transport Invoice Template Invoice Template
A free, professional auto transport invoice template for vehicle shippers, car haulers, and transport brokers who bill for moving cars door to door. Download it as Word, Excel, PDF, Google Docs, or Google Sheets and itemize the vehicle, route, transport type, and any extra fees on one clear invoice. Add your USDOT/MC number and payment terms for a credible, professional bill.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Vehicle transport — open carrier (door to door) | 1 | $950.00 | $950.00 |
| Enclosed transport upgrade | 1 | $450.00 | $450.00 |
| Inoperable / non-running vehicle fee | 1 | $150.00 | $150.00 |
| Expedited pickup surcharge | 1 | $125.00 | $125.00 |
| Additional vehicle (multi-car discount applied) | 1 | $800.00 | $800.00 |
| Subtotal | $2,475.00 | ||
| Sales tax (8%) | $198.00 | ||
| Total | $2,673.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Auto transport carriers
- ✓Car shipping brokers
- ✓Dealership delivery services
- ✓Snowbird and relocation movers
- ✓Online car-buying delivery companies
What to include
- ✓Customer name and USDOT/MC number
- ✓Vehicle year, make, model, and VIN
- ✓Pickup and delivery addresses
- ✓Transport type (open vs enclosed)
- ✓Surcharges (inoperable, expedited, oversized)
- ✓Condition report / Bill of Lading reference
- ✓Deposit, balance due, and accepted payment
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for auto transport invoice template
- ✓ List the vehicle's year, make, model, and VIN so the invoice matches the Bill of Lading and condition report
- ✓ Show open versus enclosed transport clearly, since the price difference is significant
- ✓ Itemize surcharges (non-running, oversized, expedited) so customers understand quote changes
- ✓ Reference the inspection/condition report to protect against post-delivery damage disputes
- ✓ If a deposit was paid at booking, show it as a credit and the balance due on delivery (often cash or certified funds)
Auto Transport Invoice Template invoice FAQ
Is auto transport subject to sales tax?
Interstate vehicle transportation is generally not subject to sales tax. Intrastate moves may be taxable in some states. Confirm the rules for the states involved and apply tax only where required.
What is the difference between open and enclosed transport pricing?
Open carriers move multiple cars on an exposed trailer and cost less; enclosed transport protects the vehicle from weather and road debris and costs more. List the chosen method and any upgrade as separate lines.
How is payment usually collected for car shipping?
A common model is a deposit at booking (often to the broker) with the balance due to the driver on delivery, frequently by cash, certified funds, or card. Show the deposit credit and remaining balance clearly.
Why include the VIN and Bill of Lading on the invoice?
The VIN ties the invoice to the specific vehicle, and referencing the Bill of Lading and condition report links it to the documented pickup/delivery condition, which is your protection if a damage claim arises.
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