Free Car Sales Invoice Template
A free, professional car sales invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Built for dealers and private sellers to document the vehicle, VIN, sale price, taxes, and DMV fees on a clean bill of sale your buyer can take to the title office.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Vehicle sale price (year/make/model) | 1 | $18,500.00 | $18,500.00 |
| Documentation / dealer prep fee | 1 | $299.00 | $299.00 |
| Title & registration transfer fee | 1 | $85.00 | $85.00 |
| Extended warranty / service contract | 1 | $1,200.00 | $1,200.00 |
| Trade-in credit | 1 | $-4,000.00 | $-4,000.00 |
| Subtotal | $16,084.00 | ||
| Sales tax (8%) | $1,286.72 | ||
| Total | $17,370.72 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent used-car dealers
- ✓Franchise dealership sales departments
- ✓Private-party vehicle sellers
- ✓Auto brokers and wholesalers
- ✓Fleet and commercial vehicle sellers
What to include
- ✓Dealer or seller name, address, and dealer license number
- ✓Buyer name and address
- ✓Vehicle year, make, model, and VIN
- ✓Odometer reading and sale date
- ✓Sale price, doc fee, and any add-ons
- ✓Sales tax and DMV title/registration fees
- ✓Trade-in credit and net amount due
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for car sales
- ✓ Always record the full VIN and odometer reading for the title transfer
- ✓ Itemize the documentation fee and DMV charges separately from the sale price
- ✓ Show any trade-in as a credit line so the taxable amount is clear
- ✓ Note whether the sale is 'as-is' or includes a warranty
- ✓ Calculate sales tax on the price after trade-in where your state allows it
Car Sales invoice FAQ
Does a car sales invoice work as a bill of sale?
An itemized invoice with the VIN, odometer reading, sale price, and both parties' details serves as a bill of sale in most states, but check whether your state requires a notarized or specific form for titling.
How is sales tax calculated on a vehicle?
Most states tax the sale price, and many allow you to subtract the trade-in value first. Apply your state and local rate to the taxable amount and show it as its own line.
Do I include DMV and title fees on the invoice?
Yes. List title transfer, registration, and any documentation fee separately from the sale price so the buyer sees exactly what goes to the state versus the dealer.
What does 'as-is' mean on a car invoice?
It means the vehicle is sold with no warranty and the buyer accepts it in current condition. Note 'as-is' or the warranty terms clearly to limit disputes after the sale.
Related invoice templates
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