Free Mechanic Invoice Template
A free, professional mechanic invoice template for Australian automotive workshops. Download as Word, Excel, or PDF — for general repairs, services, roadworthy/pink slip inspections, and parts sales.
Or build it online in 60 seconds
Use InvoiceSonic's free generator — auto-calculate tax, prefill your details, and email the PDF straight to your client. No formatting needed.
Try the live generator →What's on the mechanic invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Labour — mechanic (per hour) | 2.5 | $130.00 | $325.00 |
| Parts (brake pads, oil filter, etc.) | 1 | $240.00 | $240.00 |
| Engine oil (5L) | 1 | $75.00 | $75.00 |
| Workshop sundries and disposal | 1 | $18.00 | $18.00 |
| Subtotal | $658.00 | ||
| Sales tax (8%) | $52.64 | ||
| Total | $710.64 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Independent mechanics
- ✓Auto repair workshops
- ✓Roadworthy and safety inspection centres
- ✓Specialist mechanics (European, Japanese, vintage)
- ✓Mobile mechanics
What to include
- ✓Business name, ABN, and mechanic licence/certificate number
- ✓Customer name and vehicle details (rego, make, model, VIN)
- ✓Labour hours and rate
- ✓Parts list with quantities and prices
- ✓Workshop sundries and disposal fees
- ✓GST line and total
- ✓Warranty terms on workmanship and parts
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for mechanic
- ✓ Always list the vehicle rego and VIN — required for warranty and ATO records
- ✓ Itemise parts and labour separately so customers see the breakdown
- ✓ List workshop sundries (disposal, rags, fluids) as a single line
- ✓ For warranty work, reference the warranty number and issuing manufacturer
- ✓ Quote workmanship warranty separately from manufacturer part warranty
Mechanic invoice FAQ
Should mechanic invoices list the vehicle rego?
Yes — always include rego, make, model, and VIN. Required for ATO records and customer warranty claims.
How do I bill parts vs labour?
Itemise them separately. Most mechanics mark up parts 20-40% (the "trade margin"); customers expect to see the breakdown.
Are roadworthy inspections GST-applicable?
Yes — roadworthy/safety certificate fees are taxable services. Display GST separately.
What payment terms work?
Payment on collection is standard. Net 14 or Net 30 for fleet/business customers.
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