Free Auto Body Shop Invoice Template Invoice Template
A free, professional auto body shop invoice template available as Word, Excel, PDF, Google Docs, or Google Sheets. Designed for collision repair and refinishing shops that bill insurance carriers and customers for parts, paint, and labor hours. Itemize panel work, supplements, and your deductible line so estimates and final invoices line up cleanly.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Body labor — dent/panel repair (per hour) | 8 | $58.00 | $464.00 |
| Refinish labor — paint and blend (per hour) | 4 | $60.00 | $240.00 |
| Paint and materials (per refinish hour) | 4 | $42.00 | $168.00 |
| Replacement parts — front bumper cover and bracket | 1 | $385.00 | $385.00 |
| Frame setup and measurement | 1 | $150.00 | $150.00 |
| Subtotal | $1,407.00 | ||
| Sales tax (8%) | $112.56 | ||
| Total | $1,519.56 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Collision repair shops
- ✓Independent auto body and paint shops
- ✓Dealership body departments
- ✓Mobile dent and bumper repair techs
- ✓Restoration and custom paint shops
What to include
- ✓Vehicle year, make, model, and VIN
- ✓Insurance claim number and carrier
- ✓Separate body, refinish, and frame labor hours
- ✓Parts with OEM/aftermarket/LKQ designation
- ✓Paint and materials charge
- ✓Customer deductible amount
- ✓Sales tax on parts and materials, EIN, Net 15 terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for auto body shop invoice template
- ✓ Break labor into body, refinish, and frame categories at their separate door rates — insurers audit blended rates.
- ✓ Note whether each part is OEM, aftermarket, or LKQ; carriers reimburse differently and customers ask.
- ✓ List the deductible as its own line so the customer sees exactly what they owe versus the insurer.
- ✓ Document supplements separately with their own approval date rather than rewriting the original estimate.
- ✓ Charge paint and materials by refinish hour using an industry rate guide so the figure is defensible.
Auto Body Shop Invoice Template invoice FAQ
Do I charge sales tax on auto body repairs?
In most US states you charge sales tax on parts, paint, and materials, while pure labor is often exempt. A few states tax the full repair. Itemize taxable parts separately from labor so the tax line is accurate.
How do I invoice when an insurance company pays part of the bill?
Show the full repair total, then list the customer's deductible as a separate line. The carrier pays the balance directly or reimburses the customer — referencing the claim number on the invoice keeps both payments matched.
What's a supplement and how do I bill it?
A supplement covers hidden damage found after the original estimate. Add it as new line items with its own approval date and adjuster reference rather than altering the original estimate.
Should I list aftermarket versus OEM parts?
Yes. Labeling each part OEM, aftermarket, or recycled/LKQ is often required by insurers and protects you if the customer disputes part quality or pricing later.
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