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Free Freelancer Invoice Template

A free, professional freelancer invoice template for Australian freelancers and sole traders. Download as Word, Excel, or PDF — formatted for project work, hourly billing, and ongoing client work.

Or skip the editing — generate it online in 60 seconds

Use InvoiceSonic's free invoice generator and we'll auto-calculate GST, prefill your details, and email the PDF straight to your client. No download or formatting needed.

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Who uses this template

  • Freelance writers, editors, and copywriters
  • Freelance designers and illustrators
  • Freelance developers and engineers
  • Freelance marketers and SEO specialists
  • Freelance video editors and producers

What to include on your invoice

  • Business name and ABN
  • Client name and project reference
  • Description of services or deliverables
  • Hourly rate or fixed project fee
  • Hours worked with date breakdown if hourly
  • GST line (if registered) and total amount due
  • Payment terms and accepted payment methods

Invoicing tips for freelancers

  • 1.Include your ABN on every invoice — without it, clients can withhold 47% PAYG
  • 2.For new clients, request 25-50% upfront and invoice the balance on delivery
  • 3.Number invoices sequentially (INV-001, INV-002...) for tax record-keeping
  • 4.Send invoices the day you finish the work — never delay
  • 5.Keep a separate folder of all invoices issued and paid for end-of-financial-year

Frequently asked questions

Do freelancers need an ABN to invoice?

You don't legally need one for invoicing, but without an ABN your clients must withhold 47% PAYG. Getting an ABN is free at abr.gov.au and takes 15 minutes.

Do freelancers need to charge GST?

Only if your turnover exceeds $75,000 per year. Below that, GST is optional. The template handles both cases.

How do I track which invoices have been paid?

For 1-5 invoices a month, a spreadsheet works fine. Beyond that, use a free invoice generator like InvoiceSonic which tracks paid/unpaid status automatically.

What payment terms should I use?

Net 14 is standard for freelance work in Australia. Net 7 for small invoices. For larger projects, request a deposit upfront and invoice the balance on delivery.

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