Free Contractor Invoice Template
A free, professional contractor invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Built for independent contractors and general contractors who bill by phase, milestone, or change order, with fields for labor, materials, and retainage already laid out.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Project management & supervision | 1 | $850.00 | $850.00 |
| Labor — skilled crew (per hour) | 40 | $65.00 | $2,600.00 |
| Materials & supplies | 1 | $2,400.00 | $2,400.00 |
| Permit & inspection fees | 1 | $320.00 | $320.00 |
| Change order #1 — additional scope | 1 | $600.00 | $600.00 |
| Subtotal | $6,770.00 | ||
| Sales tax (8%) | $541.60 | ||
| Total | $7,311.60 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓General contractors
- ✓Independent 1099 contractors
- ✓Remodeling & renovation firms
- ✓Subcontractors billing a GC
- ✓Handyman and small-build operators
What to include
- ✓Your business name, EIN, and contractor license number
- ✓Client name and job-site address
- ✓Invoice number and Net 15 or Net 30 terms
- ✓Itemized labor hours and materials
- ✓Change orders listed separately
- ✓Retainage withheld and progress-billing percentage
- ✓Sales tax on taxable materials
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for contractor
- ✓ Bill by milestone or percentage-complete so cash flow tracks the build schedule
- ✓ List every change order as its own line with a signed authorization reference
- ✓ Separate labor from materials so the client sees a clear cost breakdown
- ✓ Note retainage (often 5-10%) and when the final release is due
- ✓ Include your license number and EIN to satisfy lien-waiver and 1099 requirements
Contractor invoice FAQ
Should I charge sales tax on a contractor invoice?
It depends on your state and whether you are a retailer or a consumer of materials. Many states tax materials but not labor on real-property work. Check your state department of revenue and itemize taxable materials separately.
What payment terms do contractors usually use?
Net 15 and Net 30 are common, but most contractors require a deposit up front and bill the remainder by milestone. Spell out the schedule and any late fee on the invoice.
What is retainage and where does it go on the invoice?
Retainage is a percentage (commonly 5-10%) the client holds back until the job is complete. Show the amount withheld on each progress invoice and bill the released balance on the final invoice.
Do I need my license number on the invoice?
In most states a licensed contractor must display the license number on contracts and invoices. It also reassures clients and is often required for lien waivers and permit reconciliation.
Related invoice templates
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